Admin Manager

Date Posted 2026-09-22 Vacancy No AGC/AE/SEP/2026/2 No of Vacancies 1 Contract Duration Permanent Country United Arab Emirates Department Administration

Job Description

The ideal candidate will have strong experience in administration and facilities management within the UAE, with excellent knowledge of UAE government procedures, vendor management, office operations and administrative compliance. Experience within a large organization, FMCG, manufacturing, trading or distribution environment will be highly preferred.

Duties and Responsibilities

**Key Responsibilities**

**Administration Management**

• Oversee the day-to-day administrative operations of the organization.
• Develop, implement and maintain effective administrative policies, procedures and systems.
• Ensure smooth coordination of administrative services across departments and business units.
• Monitor administrative processes and identify opportunities for cost optimization and operational improvement.
• Maintain accurate administrative records, contracts and documentation.
  
  

**Facilities & Office Management**

• Manage office facilities, premises, utilities, maintenance and general workplace requirements.
• Coordinate preventive and corrective maintenance and ensure timely resolution of facility-related issues.
• Ensure offices and facilities are maintained to appropriate safety, hygiene and operational standards.
• Manage office space, seating arrangements, access control and other workplace requirements.
• Coordinate office relocations, expansions, renovations and related projects when required.
  
  

**Government Relations & PRO Coordination**

• Oversee government-related administrative processes and ensure timely completion of required documentation.
• Coordinate with relevant government authorities, free zone authorities and external service providers.
• Monitor trade licences, company registrations, permits, tenancy-related documents and other administrative renewals.
• Ensure all required government and regulatory documentation is maintained and renewed on time.
• Manage and monitor PRO activities and government liaison processes.
  
  

**Vendor & Contract Management**

• Manage relationships with suppliers, contractors, service providers and other external vendors.
• Source quotations, negotiate commercial terms and evaluate vendor performance.
• Ensure service agreements, maintenance contracts and other administrative contracts are properly managed and renewed.
• Monitor service quality and resolve vendor-related issues in a timely manner.
• Identify opportunities for cost savings and improved service delivery.
  
  

**Transport & Fleet Administration**

• Oversee company vehicles, transportation arrangements and related administrative requirements.
• Coordinate vehicle registration, insurance, servicing, maintenance and renewals.
• Monitor vehicle utilization, fuel expenses and related administrative costs.
• Coordinate transportation requirements for employees, visitors and business operations where applicable.
  
  

**Accommodation & Employee Support Services**

• Oversee company-provided accommodation and related administrative requirements, where applicable.
• Coordinate accommodation contracts, maintenance, utilities and employee-related concerns.
• Ensure company accommodation complies with applicable requirements and internal standards.
• Support employee welfare and general administrative requirements.
  
  

**Travel & Business Support**

• Coordinate business travel, accommodation and related administrative arrangements for employees and management when required.
• Support meetings, events, corporate visits and other organizational activities.
• Coordinate visitor management and provide administrative support to senior management.
  
  

**Compliance, Safety & Risk**

• Ensure administrative operations comply with applicable UAE regulations and company policies.
• Coordinate with relevant teams on health, safety, security and emergency preparedness requirements.
• Maintain appropriate records, permits, contracts and compliance documentation.
• Identify administrative and operational risks and implement appropriate controls.
  
  

**Budget & Cost Control**

• Prepare and manage the annual administration budget.
• Monitor administrative expenses and ensure spending remains within approved budgets.
• Review recurring costs and identify opportunities for cost reduction and operational efficiency.
• Provide regular administrative and cost reports to management.
  
  

**Team Management**

• Lead, supervise and develop the administration team and support staff.
• Establish clear responsibilities, KPIs and performance expectations.
• Allocate resources effectively and ensure timely delivery of administrative services.
• Coordinate with HR, Finance, Procurement, Operations and other departments to support business requirements.
  
  

**Candidate Requirements**

• Bachelor's degree in Business Administration, Management, or a related field.
• 8–12+ years of relevant experience in administration, facilities or business support functions, with significant managerial experience.
• Strong experience in UAE administrative operations.
• Proven experience managing office administration, facilities, vendors and government-related processes.
• Experience managing administrative operations across Mainland and/or Free Zone entities.
• Experience in FMCG, manufacturing, trading, distribution or a large corporate/group environment is highly preferred.
• Strong knowledge of UAE government procedures and administrative requirements.
• Experience managing teams, budgets, vendors and multiple administrative functions.
• Strong negotiation, communication and stakeholder-management skills.
• Excellent organizational and problem-solving abilities.
• Proficiency in MS Office and relevant administrative/facilities management systems.
  
  

**Preferred Qualifications & Skills**

• Professional certification in Facilities Management, Administration, Business Management or a related field is an advantage.
• Strong knowledge of UAE facilities and administrative practices.
• Experience handling multiple offices, sites or business units.
• Strong vendor and contract management experience.
• Ability to work effectively with senior management and cross-functional teams.
• High level of professionalism, confidentiality and accountability.
  
  

**Key Competencies**

• Administrative Leadership
• Facilities & Office Management
• Government Relations & PRO Coordination
• Vendor & Contract Management
• Budget & Cost Control
• Fleet & Transport Administration
• Accommodation Management
• Compliance & Documentation
• Team Leadership
• Stakeholder Management
• Problem Solving
• Operational Planning
  
  

**Interested candidates who meet the above criteria are invited to apply with their updated CV.**

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