Admin Supervisor

About the Role

EGIC is looking for an experienced and highly organized Administration Supervisor to oversee and manage the day-to-day administrative operations of the company. The successful candidate will be responsible for ensuring smooth office operations, maintaining administrative standards, coordinating with internal departments and external service providers, and supporting a professional and efficient workplace environment.

Key Responsibilities

• Supervise and manage the daily administrative operations and activities.
• Ensure the smooth and efficient operation of office facilities and workplace services.
• Supervise administrative staff, assign tasks, monitor performance, and provide guidance and support.
• Coordinate with different departments to identify and fulfill administrative requirements.
• Manage relationships with external vendors, suppliers, and service providers.
• Follow up on contracts, maintenance agreements, and administrative services.
• Oversee office maintenance, repairs, utilities, cleaning, security, and other facility-related services.
• Ensure that company offices and facilities are maintained according to required standards.
• Monitor administrative expenses and ensure efficient utilization of resources.
• Prepare and maintain administrative reports, records, and documentation.
• Handle procurement of office supplies, stationery, furniture, and other administrative requirements.
• Ensure availability and proper management of office supplies and equipment.
• Coordinate company events, meetings, internal activities, and other administrative arrangements when required.
• Support the implementation and enforcement of company administrative policies and procedures.
• Ensure compliance with company policies, safety requirements, and applicable regulations.
• Identify opportunities to improve administrative processes and reduce operational costs.
• Handle administrative issues and resolve day-to-day operational challenges efficiently.
• Coordinate with HR, Finance, Procurement, Security, Maintenance, and other departments regarding administrative matters.
• Maintain a professional and organized working environment across company premises.
• Perform any other administrative duties assigned by management.

Requirements

• Bachelor's degree in Business Administration, Management, or any relevant field.
• 5–8 years of relevant experience in Administration, with at least 1–2 years in a supervisory role.
• Previous experience in a manufacturing, industrial, engineering, or corporate environment is highly preferred.
• Strong knowledge of office administration and facility management.
• Experience in managing vendors, suppliers, and service providers.
• Good organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to supervise and motivate administrative teams.
• Strong problem-solving and decision-making abilities.
• Good command of Microsoft Office, especially Excel and Word.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong attention to detail and follow-up skills.