Khazna was founded in 2012, and has grown rapidly into becoming the leading and trusted wholesale Data Center provider in the Middle East and North Africa region.
We are looking for a Manager Administration (Emirati only) to join Khazna, lead a team to complete a range of administrative duties across Khazna offices and sites in the UAE.
Their key responsibilities, although not limited to below, would be:
1.. Administration
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Train and oversee personnels like office staff, cleaning staff, security staff, drivers etc. deployed by the vendors, allocate responsibilities and supervise the activities to ensure these personnels meet the required standards across all offices and data center sites.
- Keep track of all commercial and / or trade licenses and ensure that they are renewed on time. Provide support to HR in managing visa related issues with the respective authorities.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Manage existing travel agencies by negotiating better deals and agreement on TATs. Develop a panel of travel agencies and negotiate better deals on both travels and hotels in the UAE and other countries.
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
2.. Team Supervision
3.. Budgeting and Financial Performance
4.. Policies, Systems, Processes & Procedures
5.. Continuous Improvement
6.. Reporting
7.. Related Assignments
Qualifications:
Minimum Qualifications:
- Bachelor's degree in business administration, facility management or any other relative field is acceptable.
- Certification in Facility Management Professional (FMP) or Certified Facility Manager (CFM) will be added advantage.
Minimum Experience:
- 2 to 5 years of proven experience as administration manager
- In-depth understanding of office management procedures and departmental policies
- Familiarity with facilities and vendor management principles
- Proficient in MS Office
- Associate or full membership of a relevant Professional Association.
