Administration Officer

Who we are
We are aleading partner for luxury across the Middle East.Withmore than 600 stores, 300 brands and over 65 years of experience in the region,we have become amajor player in the beauty, fashion and gift sectors,by offering service excellence toourpartners anddelightingallour customers.Wearemoving fast from a traditional distributor and retailer for luxury in the Middle East,to a hybrid retailer bringing luxury experiences to the fingertips ofcustomers everywhere.
Tofuel the next stage ofourgrowth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join uson thisjourneyofexploring new horizons together.
What you willbe doing
Our Administration Officer is responsible for supporting operations, planning, organising and implementing the day to day administrative tasks such as communication systems, stationary and office supplies, collaterals andspecial projects.

• Update, follow-up and archive on administrative records of office activities, business transactions, policies and board resolutions
• Assist in confidential correspondence, reports, and other complex documents
• Assist the Administration Manager in various projects
• Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing
• Format and despatch companywide communication
• Follow up on all matters pertaining to custo mer/supplier contracts
• Coordinate transportation facilities for staff
• Follow up on all work-related subscriptions (magazines, newspapers…)
• Organize all elements pertaining to staff sale including sale lists, layout, badge distribution, refreshments, security, deliveries and general supervision
• Administer replenishment of staff uniforms
• Administer of laundry Services and allocation of costs
• Audit processes implementation by front desk attendants, service assistants and drivers
• Ensure the periodic replenishment of all stationary and groceries
• Ensure proper tracking of requisitions, contracts, and orders
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement

What you'll need tosucceed
....