Summary
We are looking for a reliable, proactive, and well-organized professional to manage front office operations, provide administrative support, and assist senior management. The ideal candidate should be able to multitask efficiently, maintain confidentiality, and handle responsibilities independently with professionalism and discretion.
Qualifications
- 35 years of experience in a similar Administrator / Receptionist / PA role
- Diploma or Bachelor's degree in Business Administration or related field
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Proficiency in MS Office applications
- High level of integrity with the ability to maintain confidentiality
- Experience handling petty cash or basic expense tracking preferred
Responsibilities
1. Front Office & Reception Management
- Serve as the first point of contact for visitors, clients, and calls
- Maintain a professional and welcoming reception area
- Manage incoming calls, emails, and correspondence efficiently
2. Administration & Office Operations
- Oversee daily administrative and office support activities
- Maintain organized filing systems and company records
- Prepare reports, letters, and presentations as required
- Manage office supplies and coordinate with vendors
- Handle petty cash, maintain records, and process minor office expenses
- Ensure compliance with internal procedures and policies
3. Executive & Personal Assistance
- Provide direct support to senior management
- Manage calendars, meetings, and appointments
- Coordinate travel arrangements including flights, hotels, and transportation
- Prepare travel itineraries and confirmations
- Draft professional correspondence and manage confidential documents
- Track deadlines, tasks, and follow-ups on behalf of management
