Job Description
Front Desk Management
Greeting Visitors: Welcome and assist visitors, ensuring they feel comfortable and are directed to the appropriate person or department.
Phone Management: Answer, screen, and forward incoming phone calls. Provide basic information when needed.
Mail Handling: Receive, sort, and distribute daily mail and deliveries.
Administrative Support
Scheduling: Manage appointments and maintain the company calendar. Schedule meetings and coordinate meeting rooms.
Office Supplies: Order and maintain inventory of office supplies. Ensure the reception area is tidy and presentable.
Clerical Tasks: Perform various administrative tasks such as filing, photocopying, transcribing, and faxing.
Communication
Internal Communication: Facilitate communication within the office by distributing memos, announcements, and other important information.
External Communication: Handle correspondence, including emails and letters, and provide basic and accurate information to clients and visitors.
Event Coordination
Meeting Coordination: Assist in planning and organizing meetings, including preparing agendas and taking minutes.
Event Planning: Help organize company events, such as conferences, workshops, and social gatherings.
Compliance And Security
Safety Procedures: Follow and enforce office safety procedures. Control access via the reception desk and issue visitor badges.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
Minimum Requirements
Education: A high school diploma or equivalent is typically required. Additional qualifications in office administration are a plus.
Experience: Previous experience in a receptionist or administrative role is preferred.
Skills: Strong organizational, communication, and multitasking skills. Proficiency in office software (e.g., Microsoft Office Suite).
#Noatum Maritime
