Administrative Assistant

Purpose and Scope of Position

The Administrator is responsible for providing efficient administrative and operational support to ensure smooth day-to-day office functioning. The role involves coordination, documentation, record management, and supporting internal teams to maintain high standards of organization and efficiency.

Key Responsibilities

Administrative Support

• Manage day-to-day administrative tasks and office coordination
• Handle correspondence, emails, and internal communications
• Maintain accurate records, files, and documentation (physical and digital)
• Prepare reports, letters, memos, and presentations as required

Office Management

• Coordinate office supplies, stationery, and vendor requests
• Support meeting arrangements, scheduling, and minute-taking
• Ensure office facilities are well-maintained and functional
• Liaise with internal departments and external stakeholders

Coordination & Support

• Assist management and teams with operational and administrative requirements
• Track requests, follow up on approvals, and ensure timely closure
• Support onboarding documentation and internal processes
• Coordinate with IT, HR, and Finance for administrative support

Compliance & Records

• Ensure proper filing and documentation as per company policies
• Support audits by maintaining accurate records
• Assist in updating SOPs and administrative procedures

Skills & Competencies

• Strong organizational and time-management skills
• Good written and verbal communication abilities
• Attention to detail and accuracy
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work in a fast-paced environment
• Professional attitude with a problem-solving mindset

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration or related field
• 2–4 years of experience in an administrative or office support role
• Experience in corporate, hospitality, or semi-government environments is an advantage

Additional Requirements

• Ability to handle confidential information with discretion
• Flexible and proactive approach to work
• Willingness to support additional tasks as assigned