Administrative Assistant - Hiring UAE National

We are looking for an organised and proactive Administrative Assistant to provide day-to-day administrative and coordination support to the team.

The ideal candidate should be detail-oriented, well organised, and confident in handling documentation, scheduling, correspondence, data entry, and office coordination.

Key Responsibilities

• Provide general administrative and clerical support to the team.
• Manage emails, phone calls, correspondence, and routine enquiries.
• Schedule meetings, appointments, and maintain calendars.
• Prepare letters, reports, presentations, and other business documents.
• Maintain accurate records, files, databases, and documentation.
• Handle data entry and update trackers and reports.
• Coordinate with internal departments, vendors, and external stakeholders.
• Arrange meeting rooms, travel, couriers, and office requirements where needed.
• Maintain office supplies and support day-to-day office operations.
• Assist with invoices, purchase requests, and basic administrative finance documentation.
• Prepare minutes of meetings and follow up on action items.
• Ensure confidentiality and proper handling of company information.
• Support management and team members with ad-hoc administrative requirements.

Requirements

• Diploma or Bachelor's degree in Business Administration, Management, Commerce, or related field.
• Previous experience as an Administrative Assistant, Office Administrator, Coordinator, or Secretary.
• Good knowledge of Microsoft Office, especially Excel, Word, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Good organisation, time management, and multitasking ability.
• High attention to detail and accuracy.
• Professional telephone and email etiquette.
• Ability to work independently and manage multiple priorities.
• UAE experience is preferred.

Key Skills

Administration, Office Administration, Administrative Support, Documentation, Data Entry, Microsoft Excel, Microsoft Word, PowerPoint, Outlook, Calendar Management, Meeting Coordination, Record Keeping, Filing, Report Preparation, Correspondence, Vendor Coordination, Office Management, Time Management, Communication, Stakeholder Coordination