Administrative Assistant – Entry Level
Location: Giza, Egypt
Job Type: Full Time
Experience: 0–2 Years
Education: Bachelor's Degree
About the Role
We are looking for a motivated and highly organized Administrative Assistant to join our growing team in Giza.
This is an excellent opportunity for a fresh graduate or an entry-level professional who is eager to develop their administrative skills, gain practical experience, and contribute to a professional and supportive work environment.
The successful candidate will provide administrative and operational support to the HR & Admin Director and assigned departments, helping ensure smooth and efficient daily operations.
Key Responsibilities
Administrative Support
- Provide daily administrative support to the HR & Admin Director and assigned departments.
- Prepare official letters, reports, presentations, and administrative documents.
- Manage incoming and outgoing correspondence, emails, and telephone communications.
- Maintain organized and accurate filing systems.
Office Coordination
- Coordinate meetings, appointments, and meeting room schedules.
- Arrange travel bookings, accommodation, and logistics when required.
- Prepare meeting agendas and minutes and follow up on action items.
- Monitor office supplies and coordinate replenishment requests.
Documentation & Records
- Maintain accurate administrative records and documentation.
- Ensure confidential documents are properly filed and protected.
- Support document preparation for audits, inspections, and management reviews.
- Coordinate document circulation and approvals when required.
Internal Communication & Customer Service
- Welcome visitors and provide professional front-desk support when required.
- Respond to employee inquiries and direct requests to the appropriate departments.
- Coordinate communication between departments to ensure smooth workflow.
- Maintain professional communication with internal and external stakeholders.
Reporting & Administrative Control
- Prepare periodic administrative reports and activity summaries.
- Monitor administrative requests and ensure timely completion.
- Maintain tracking logs for correspondence, office requests, and administrative activities.
- Support departmental KPI reporting and documentation.
Continuous Improvement
- Suggest improvements to administrative processes and office efficiency.
- Ensure compliance with company administrative procedures and document standards.
- Support departmental projects and special assignments.
- Perform other administrative duties as assigned by management.
Job Requirements
Education
- Bachelor's Degree in Business Administration, Commerce, or a related field.
Experience
- 0–2 years of experience in Administration, Office Management, Executive Support, or a similar role.
- Fresh graduates with strong organizational and administrative skills are welcome to apply.
- Good knowledge of Microsoft Office applications.
- Good understanding of basic office administration practices.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- High attention to detail and ability to handle confidential information.
- Proactive attitude and willingness to learn.
Why Join Us
This role offers an excellent opportunity to build a strong foundation in administration, work closely with experienced professionals, and develop valuable skills for long-term career growth.
