Administrative Assistant

Key Responsibilities:

• Regulatory Liaison:

• Serves as the primary point of contact with relevant authorities and government agencies.
• Assists with applications and renewals for business permits and licenses, ensuring ongoing compliance.
• Monitors regulatory updates and communicates required changes to management.

• Contract Management:

• Collects, organizes, and maintains all client and third-party service contracts in a central system.
• Tracks contract timelines and manage renewal schedules.
• Ensures all contractual documentation is current and accessible.

• Logistics & Client Coordination:

• Assists in planning logistics to support efficient routing for collections and deliveries.
• Coordinates with clients, including hospitals and specialized facilities, to align services with their needs.
• Schedules pickups and services based on volume and compliance requirements.

• Tender & Procurement Management:

• Supports the preparation and submission of tenders, ensuring accuracy and timely delivery.
• Maintains detailed records of tender documentation, submissions, and outcomes.

• Reporting & Invoicing:

• Prepares monthly treatment certifications for clients to confirm compliance.
• Manages invoicing for specialized services, such as liquid waste and filter disposal.

Qualifications:

• Education: Degree in Business Administration, Office Management, or a related field.
• Experience: 2–4 years in an administrative, compliance, or client coordination.
• Skills:
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent written and verbal communication skills (English & Arabic)
• Attention to detail and a high level of accuracy
• Ability to handle confidential information with discretion