Location: Abu Dhabi, UAE
Organization: International Community Schools (ICS)
Employment Type: Full-Time
About International Community Schools
International Community Schools (ICS) is a well-established education group operating six school branches in Abu Dhabi, UAE, with a newly opened international branch in Astana, Kazakhstan.
As our organization continues to expand internationally, we are seeking a detail-oriented, proactive, highly organized, and multilingual Administrative Assistant to join our Head Office team in Abu Dhabi.
Mandatory Language Requirement
Applicants must be fluent in English and must also be fluent in either Kazakh or Russian.
Candidates who do not meet this mandatory language requirement will not be considered for the position.
Job Purpose
The position will play an important role in coordinating with our ICS Astana team and Kazakh/Russian-speaking stakeholders, making strong multilingual communication skills essential for this role.
Key Responsibilities
- Provide daily administrative support to Head Office management and departments.
- Coordinate communication, documentation, and follow-ups between Head Office and ICS branches.
- Support communication and coordination with the ICS Astana, Kazakhstan team.
- Prepare correspondence, reports, presentations, spreadsheets, meeting notes, and administrative documents.
- Schedule and coordinate meetings, appointments, and internal discussions.
- Prepare meeting agendas, minutes, action points, and follow-up reports.
- Assist with communication and translation involving Kazakh or Russian-speaking stakeholders, when required.
- Maintain well-organized electronic and physical filing systems.
- Follow up with departments, school branches, suppliers, and external stakeholders on pending matters.
- Handle confidential and sensitive information professionally and discreetly.
- Support management with special projects, events, travel arrangements, and other administrative requirements.
- Ensure deadlines, action points, and administrative tasks are followed up and completed on time.
Requirements
Candidate Requirements
- Bachelor's degree or relevant professional qualification preferred.
- Previous experience as an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role.
- Fluent English – Mandatory.
- Fluent Kazakh OR Russian – Mandatory.
- Applications without the required language skills will not be considered.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Excellent attention to detail and accuracy.
- Proactive approach with the ability to independently follow up on tasks and deadlines.
- Strong knowledge of Microsoft Office and Google Workspace, including Word, Excel, PowerPoint, Docs, Sheets, Gmail, and Calendar.
- Ability to manage multiple priorities in a fast-paced environment.
- Professional, dependable, and able to maintain confidentiality.
- Previous experience in an education, school, or corporate Head Office environment is an advantage.
- UAE work experience would be beneficial.
Ideal Candidate
We are looking for someone who is:
- Highly organized and detail-oriented
- Proactive and dependable
- Confident communicating across different cultures and departments
- Strong in follow-up and coordination
- Able to work independently and as part of a team
- Professional when dealing with confidential information
- Adaptable and comfortable working within a growing international organization
Benefits
As per UAE Labor Laws.
