Position Summary:
Administrative Associates are required to assist several leading positions at the GUC to ensure effective and efficient operations.
Responsibilities:
- Performs a variety of moderately complex administrative tasks which may include: providing administrative support to ensure that operations are maintained in an effective, up-to- date, and accurate manner.
- Assisting in the daily office needs and managing all general administrative activities.
- Coordinating and completing significant special projects independently or in cooperation with other groups as directed by the superiors.
- Providing support to superiors to ensure the availability of all resources necessary for effective decision-making.
- Writing and distributing emails, correspondence, memos, letters, forms, etc.
- Scheduling appointments and meetings and assisting with materials preparation.
- Proficiently taking and compiling minutes of meetings.
- Compiling and typing statistical reports and charts.
- Creating spreadsheets and presentations.
- Carrying out research duties as and when needed.
- Maintaining electronic and hard copy filing systems.
- Updating and ensuring the accuracy of the organization's databases.
- Assisting with any ad hoc tasks as required.
Qualifications:
- Education: University graduate, preferably with a Bachelor's degree in Business Administration.
- Experience: At least 5 years of relevant administrative experience.
Requirements:
- Excellent command of English.
- Excellent communication and presentation skills.
- Effective administrative skills, including the ability to organize and prioritize workload to meet tight deadlines while maintaining a high degree of accuracy.
- Proactive, takes initiative, and is able to make decisions.
- Creative within the scope of work and resourceful in problem-solving.
- Proficiency in Microsoft Office and other common computer software applications.
- A hard worker who is capable of multitasking and working effectively under pressure.
- Able to work and interact efficiently with colleagues at all levels.
