Job Summary
You will manage visitor reception, coordinate travel and office supplies for the R&D team, support company events, maintain office equipment, and assist with documentation and reporting to ensure smooth office operations.
Responsibilities
- To manage phone calls, emails and correspondence, host visitors in service areas
- Order and manage MRO supplies including stationery, pantry items, and office equipment, conducting regular stock takes
- Consolidate travel requests for the R&D team and coordinate with Finance to book air tickets, hotels, and car rentals
- Track and replenish stocks of office supplies, refreshments, and facility items to maintain adequate inventory
- Operate and maintain office machines such as printers and copiers to ensure functionality
- Participate in planning and organizing company events as a member of the organizing committee
- Ensure compliance with company policies, rules, and regulations within the office area
- Facilitate the structuring and standardization of company reports, meetings, and records
- Perform additional tasks or projects assigned by material management to support office functions
Preferred competencies and qualifications
- Experience with purchasing processes including quotations and pricing
- Familiarity with vendor/supplier qualification and onboarding processes
- Proficiency in SAP for purchase requisition creation, changes, deletions, release strategies, approval workflows, and vendor invoice processing
- Experience with SAP, Ariba, and Microsoft Form applications is advantageous
- Meticulous work approach and ability to work independently
Required competencies and certifications
- Minimum of 5 years relevant experience in office administration or supply chain functions
