PURPOSE OF THE ROLE:
Brooki is a premium bakery and café brand renowned for its handcrafted cookies, brownies, cakes, and specialty desserts. As a joint venture between Bellamy Holdings and Arada Food & Beverage, Brooki is rapidly expanding across the UAE and GCC. The Admin Executive will serve as a central point of coordination for administrative requests, ensuring documents, approvals, permits, and corporate submissions are processed efficiently and tracked through to completion.
PRIMARY RESPONSIBILITIES:
- Act as the single administrative point of contact into the Arada corporate functions. Route requests, track them and report status back unasked.
- Arrange meetings, travel, site visits and events for the UAE team. Diary coordination for the Operations Manager, itineraries and bookings, and logistics for visiting founders.
- Own UAE document control. Filing, naming, version control, access and preparation of documents for signature.
- Coordinate licensing, permits, municipality and authority submissions, trade licences, and visa and immigration administration.
- Administer leasing and fit out for the retail network and production facilities. Landlord correspondence, approvals, handover documents and critical dates.
- Run procurement administration. Quotations, purchase requests, approvals, supplier onboarding and the asset tracker.
- Coordinate inbound shipments, customs clearance, cargo insurance and deliveries, and keep freight status visible.
- Support store openings, concessions and pop ups. Run sheets, permits, staffing, supplier bookings and opening day coordination.
- Coordinate delivery aggregator administration, and quality and compliance documentation including labelling and product registration.
- Take notes at operations reviews, issue the action register, maintain the regional trackers and monday.com boards, and prepare regional reports and presentations for management.
- Support onboarding and human resources administration with the Arada people team.
QUALIFICATIONS
Bachelor degree or equivalent.
EXPERIENCE
- GCC experience essential, with working knowledge of UAE licensing, permits, municipality processes, visas and authority submissions.
- Administrative or coordination experience across more than one function at once, with competing priorities.
- Food and beverage, hospitality or multi-site retail background, familiar with retail network and production operations.
SKILLS AND COMPETENCIES
- Works from registers, trackers and systems rather than memory, moving between operations, legal, finance, projects and marketing without losing the thread.
- Highly technology capable across Microsoft 365, Teams, monday.com, SharePoint and AI tools, and fast to learn new systems.
