Job Summary
We are seeking a proactive and detail-oriented Administrative Executive cum Accounts Assistant to provide administrative support while assisting with daily accounting and finance functions. The role requires strong organizational skills, accuracy in financial record keeping, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities
Administrative Duties
- Manage daily office operations and administrative activities.
- Maintain office filing systems, records, and company documentation.
- Monitor office supplies inventory and coordinate procurement activities.
- Liaise with vendors, service providers, and government agencies when required.
- Support HR administration.
Accounts & Finance Duties
- Process accounts payable and accounts receivable transactions.
- Prepare invoices, payment vouchers, official receipts, and purchase orders.
- Perform data entry and maintain accurate accounting records.
- Assist in bank reconciliations and petty cash management.
- Monitor payments and follow up on outstanding receivables.
- Support monthly, quarterly, and year-end financial closing activities.
- Assist in preparing financial reports and schedules.
- Maintain proper filing of accounting documents for audit and compliance purposes.
- Ensure compliance with company policies and financial procedures.
Qualifications & Requirements
- Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 1-3 years of experience in administration and accounting support roles.
- Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
- Familiarity with accounting software (e.g. Xero or similar).
- Strong numerical, analytical, and organizational skills.
- High level of accuracy and attention to detail.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality of financial and company information.
- Ability to work independently and meet deadlines.
Preferred Skills
- Knowledge of bookkeeping and basic accounting principles.
- Experience in processing and statutory submissions.
- Strong multitasking and problem-solving abilities.
Key Competencies
- Attention to Detail
- Integrity and Confidentiality
- Time Management
- Communication Skills
- Teamwork and Collaboration
- Organization and Planning
- Customer Service Orientation
Reporting Line
Reports directly to the Finance/HR/Administration Manager
Employment Type
Working Hours
- Monday to Friday (or as per company policy)
