Job Objective
Administrative Officer is to support our daily administrative operations. This role encompasses a wide range of responsibilities, including general administration, facility management, procurement, and office support to ensure smooth and efficient operations across the company.
Key Accountabilities
- General Administration
- Manage daily administrative and office support tasks.
- Manage office supplies inventory and ensure timely replenishment.
- Support the onboarding process for new hires in coordination with HR.
- Maintain and organize office records, documents, and filing systems (physical and digital).
- Oversee messengers and office boys in coordination with the Administration Manager.
- Keep accurate and updated records of our assets.
- Manage office assets track, maintain, and ensure proper use of all company assets.
- Schedule and prepare meeting rooms.
- Facility Management
- Oversee the maintenance and cleanliness of office premises.
- Liaise with building management and service providers for office repairs and facility-related concerns.
- Monitor office equipment (printers, telephones, air conditioning, etc.) and arrange service as required.
- Coordinate office space planning and seating arrangements.
- Purchasing & Procurement
- Source, compare, and negotiate with vendors for office supplies, equipment, and services.
- Process purchase requests and prepare purchase orders in accordance with company policies.
- Maintain updated records of purchases, suppliers, and pricing.
- Ensure timely delivery and quality of goods and services.
- Manage and control petty cash according to company policy.
Minimum Qualifications
Qualifications, Experience, and Skills:
- Bachelor's degree in business administration, Management, or a related field.
Minimum Experience
- Minimum of 5 years of experience in an administrative role.
- Proven experience in office management, staff supervision, and administrative support.
- Strong leadership and team management skills.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office Suite and other relevant software.
- Strong verbal and written communication skills.
- High level of discretion and confidentiality.
- Ability to manage budgets and financial records.
- Strong problem-solving skills and the ability to work under pressure.
- A proactive approach with the ability to anticipate needs and manage multiple priorities.
