Administrative Officer

Saudi Service Company Limited (SSCL) is a leading service provider in the Kingdom of Saudi Arabia, specializing in maintenance operations, facility management, and technical support services. The company is committed to delivering reliable, high-quality, and cost-effective solutions that ensure the smooth and efficient operation of client facilities across healthcare, industrial, and commercial sectors.

Job Purpose:

Provide administrative support to ensure efficient operation of the department. Assist in daily office needs and manage the company's general administrative activities in compliance with organizational policies and procedures.

Responsibilities:

• Support the administrative functions by preparing reports, memos, letters, and other documents as needed.
• Manage the scheduling and coordination of meetings, appointments, and travel arrangements.
• Maintain proper filing systems and ensure the safekeeping of important documents and records.
• Assist in the preparation and submission of departmental reports and ensure timely completion of assigned tasks.
• Coordinate with different departments to ensure smooth flow of administrative tasks and information sharing.
• Handle internal and external correspondence professionally and ensure accurate record keeping.
• Ensure compliance with company policies and procedures in all administrative tasks.
• Support the procurement process by preparing purchase orders and managing office supplies.
• Assist in organizing company events, meetings, and training sessions, ensuring smooth execution.
• Ensure alignment of individual and team efforts with the organization's strategic goals, fostering a culture of collaboration, accountability, and continuous improvement to achieve desired outcomes.
• Perform any additional duties or tasks assigned by the direct supervisor, as required to support departmental and organizational objectives.

Education & Experiences:

• Diploma or bachelor's degree in business administration, Management, or a related field.
• Certification in office management or a related field is preferred.

Minimum Experience:

3-5 years of experience in administrative support roles.

Key Skills:

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Time management and task prioritization.
• Professionalism and discretion .
• Problem-solving abilities.
• Collaboration and teamwork.
• Adaptability and flexibility.