Administrative Specialist

About the Company

CHANGAN Automobile is one of the four major Chinese automobile groups, boasting a heritage spanning 163 years and 40 years of car manufacturing experience. We have 14 manufacturing bases and 39 plants worldwide. As a leading Chinese car manufacturer, CHANGAN Automobile has self-owned brands including CHANGAN UNI, CHANGAN NEVO, CHANGAN LCV, DEEPAL, and AVATR, and joint venture brands including CHANGAN Ford, CHANGAN Mazda, and JMC. In 2021, the cumulative sales of CHANGAN's self-owned brand exceeded 20 million units. Up till April 2024, the cumulative sales of Chinese brands under CHANGAN exceeded 26.33 million units. CHANGAN Automobile has more than 18,000 engineers and technicians from 31 countries around the world, and has established R&D network of ten cities in six countries in Chongqing, Beijing, Shanghai, Dingzhou in Hebei, Hefei in Anhui, Turin in Italy, Yokohama in Japan, Birmingham in the UK, Detroit in the US and Munich in Germany. We have a professional automotive R&D process and testing & verification system, to ensure that each product can endure more than 10 years or 260,000 km of use.

About the Role

We are looking for a detail-oriented and proactive administrative specialist to oversee the daily office operations of our local branch/office. In this role, you will be the face of the company for visitors, manage essential administrative and logistical tasks, ensure regulatory compliance with local policies, and maintain seamless communication with our global Headquarters (HQ).

Responsibilities

• Front Desk & Reception Management
• Manage daily front desk and reception duties for the branch/office, including greeting and welcoming clients, partners, and visitors.
• Handle inquiries, manage appointment registrations, and maintain a professional and welcoming corporate image.
• Daily Administrative Operations
• Oversee daily office administration, including workplace environment maintenance, as well as office supplies procurement, inventory management, distribution, and ledger tracking to ensure smooth office operations.
• Document & Records Management
• Responsible for the organization, archiving, safekeeping, and circulation of various administrative documents and records.
• Manage clerical duties and handle basic data/text entry for the branch/office.
• Local Logistics & Vendor Support
• Coordinate local logistics services, including daily maintenance and liaison for office facilities, utilities, and property management.
• Manage and secure logistical arrangements such as hotel, restaurant, and vehicle bookings.
• Local Compliance & Administrative Support
• Assist with local administrative matters, including basic coordination for local compliance filings, document submissions, and certificate annual renewals to ensure alignment with local regulations.
• Meeting Coordination & Support
• Provide comprehensive support for branch/office meetings, including meeting room setup, issuing notices, taking meeting minutes, and following up on action items.
• HQ Liaison & Auxiliary Tasks
• Assist in coordinating with Headquarters (HQ) by syncing administrative data, reports, and operational updates.
• Complete other administrative support tasks as assigned by HQ.

Qualifications

• Education: Bachelor's degree in Business Administration, Human Resources, or a related field.
• Experience: 2+ years of experience in office administration, executive assistance, or facilities management, preferably within an international or multinational company.
• Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint) and office management software.
• Competencies: Strong organizational skills, attention to detail, excellent communication, and the ability to multitask effectively.
• Fluency in both Arabic and English (written and spoken) is required.
• Proficiency in Chinese (Mandarin) is a strong plus to facilitate smooth communication with HQ.