Make an impact. Build the career you've always wanted. Join our team and experience more.
Ecolab is seeking an Administrative Assistant to support senior management and team members. In this role, you will participate in various projects and activities and provide advanced administrative support to leaders and the business. We are looking for a driven and resourceful Administrative Assistant who wants to work in an exciting and challenging environment.
What's in it For You:
- The opportunity to take on some of the world's most meaningful challenges, helping customers achieve clean water, safe food, abundant energy, and healthy environments.
- The ability to make an impact and shape your career with a company that is passionate about growth.
- The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.
What You Will Do:
- Coordinate with IT to ensure applications, dashboards, customer portals, and new customer account sign-ups are ready.
- Monthly updates on the Digital Drivers Program.
- Create new products in the system.
- Follow FCPA processes for old and new customers.
- Monthly review of key accounts, GTW opportunities, and collaborate with Sales to build TVD projects and presentations.
- Prepare clinical presentations and training for the team and distributors.
- Build and track marketing events.
- Coordinate meeting logistics, including reserving conference rooms, equipment setup, and preparing meeting materials and presentations.
- Pull reports and information from Ecolab systems.
- Manage calendar across time zones.
- Manage financial administrative tasks related to corporate card use and expenses and ensure accurate processing of departmental invoices.
- Coordinate domestic and international travel arrangements, including processing of visas for international travel.
- Provide support with HR-related items, including hiring, onboarding, promotions and transfers, terminations, talent planning, salary adjustments, and tracking of recruitment activities.
- Compile and edit presentation details from multiple people and sources; distribute reports to stakeholders.
- Prepare and maintain agendas, action items, issues list, and program plans; escalate issues promptly.
- Ensure that internal and external client demands are met.
- Create, organize, and manage various SharePoint sites and shared drives.
Minimum Qualifications:
- Bachelor's degree.
- Intermediate proficiency in MS Office (Outlook, Excel, PPT).
Preferred Qualifications:
- 4+years of administrative experience.
- Ability to successfully manage multiple, competing priorities to meet deadlines.
- Excellent verbal and written communication skills, with a strong customer service focus.
- Organizational skills and attention to detail.
- Ability to anticipate needs, be resourceful, and use sound judgment and tact.
- Critical thinking, analytical, and problem-solving skills.
- Learning agility; ability to quickly gain knowledge of organizational operations, procedures, and staff.
- Ability to work independently, as well as collaborate in a team environment.
- Reliability, flexibility, and approachability.
- Process-oriented, adaptable, reliable, flexible, and approachable.
