Role Purpose
The Administrator provides administrative and clerical support to ensure the efficient operation of the office or department. This role manages documentation, coordinates communication, organizes schedules, and assists in maintaining smooth daytoday business activities.
Key Responsibilities
1. Administrative Support
- Manage and organize office documents, records, and files.
- Prepare letters, reports, memos, and presentations as required.
- Handle incoming and outgoing correspondence (emails, mail, phone calls).
- Maintain office supplies inventory and place orders when needed.
2. Office Coordination
- Assist with meeting arrangements, including room bookings and logistics.
- Coordinate travel arrangements (flights, accommodation, transportation).
- Support visitor management and front-desk activities when required.
- Ensure the office environment is clean, functional, and well-organized.
3. Data Entry & Documentation
- Maintain accurate databases and update records regularly.
- Ensure proper filing (physical and digital) and documentation control.
- Prepare and process forms, reports, purchase requests, and invoices.
4. Support to Departments
- Assist HR with onboarding, employee documentation, and training schedules.
- Support finance with basic administrative tasks such as invoice tracking.
- Coordinate with the facilities team for maintenance requests.
5. Compliance & Policy Support
- Ensure adherence to company policies and procedures.
- Maintain confidentiality of company and employee information.
- Assist in preparing documents for audits, inspections, or internal reviews.
Qualifications & Requirements
Education
- Bachelor's degree in business administration, Management, or related field.
Experience
- 47 years of administrative or office support experience.
- Experience in manufacturing will be preferred.
Skills
- Strong organizational and time-management skills
- Excellent verbal and written communication
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Attention to detail and accuracy
- Ability to multitask and prioritize workload
Soft Skills
- Professional and customerfocused attitude
- Team player with strong interpersonal skills
- Problemsolving mindset
- Confidentiality and discretion
