Administrator (Estimation)

Job Purpose:

To provide administrative and estimating support to the Estimation Department by

coordinating supplier and subcontractor enquiries, following up quotations, and assisting

with basic quantity take-os for interior fit-out and joinery projects.

Functional roles and responsibilities:

• Supply Chain Coordination

Send enquiries to suppliers and subcontractors as directed by the estimators, Follow up suppliers and subcontractors for quotations, samples, technical

datasheets, and clarifications. Maintain and update supplier and subcontractor databases. Record and track received quotations. Assist in preparing quotation comparison sheets.

• Quantity Take-off Support

Assist estimators in reviewing drawings and specifications, Perform basic quantity take-offs and measurements under supervision, Prepare quantity schedules for, Update quantity take-off sheets when revised drawings are issued.

• Cost Database Management

Maintain historical cost and supplier pricing records, Update material and labor cost databases.

Organize supplier quotations and project cost information for future reference.

• Coordination and Communication

Liaise with suppliers, subcontractors, and internal departments., Follow up on outstanding quotations and technical information. Assist in preparing meeting minutes and action trackers. Support the estimation team during tender submissions and deadline periods

Skill and Experience:

• Diploma or bachelor's degree in civil engineering, Quantity Surveying, Construction
• Management, Interior Design, or a related field.
• 1 to 3 years of experience in Estimation, Procurement, QS, or Tender Administration.
• Fresh graduates with strong interest in Estimation and Quantity Surveying are
• encouraged to apply.
• Basic understanding of interior fit-out and joinery works.
• Ability to read architectural and fit-out drawings.
• Basic quantity take-o knowledge.
• Proficiency in Microsoft Excel, Word, and Outlook.
• AutoCAD knowledge is preferred.
• Familiarity with CCS Quantity Take-o or similar software is an advantage but not
• mandatory.
• Good communication and follow-up skills.
• Strong organizational abilities.
• Attention to detail and accuracy.
• Willingness to learn and develop estimating skills.
• Ability to work under deadlines.
• Team-oriented and proactive approach.