Job Summary
We are seeking a highly organized Administrator to support the Operational Excellence function by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.
Key Responsibilities:
- Provide executive coordination and calendar management support for senior leadership.
- Prepare meeting minutes, action trackers, and follow-up logs.
- Consolidate operational data and prepare reports using Microsoft Excel (pivot tables, trackers, dashboards).
- Compile and analyze operational data from multiple departments.
- Prepare structured reports, summaries, and operational dashboards.
- Coordinate with Operations, Finance, HR, Procurement, and IT teams.
- Track project deliverables, deadlines, and escalate pending actions when required.
- Maintain document control including SOPs, policies, and improvement initiatives.
- Support preparation of presentations and executive reports (PowerPoint).
- Assist in maintaining operational records within ERP or CAFM systems.
- Draft professional emails and internal communications.
- Ensure high standards of organization, confidentiality, and task prioritization.
Qualifications:
- Bachelor's degree in Business Administration, Management, or related field.
- 35 years of administrative or operations support experience, preferably in a corporate environment.
- Experience supporting senior management or operational teams is preferred.
Key Skills:
- Strong Microsoft Excel and reporting skills
- Excellent organizational and coordination abilities
- Professional written and verbal communication
- Ability to manage multiple tasks and deadlines
- Experience with ERP or CAFM systems is an advantage
