Job Description

Key Responsibilities

. Take ownership of invoicing by preparing and issuing accurate sales invoices, debit notes, credit notes, and statements of account in a timely manner.

. Prepare and issue intercompany billings accurately and on a timely basis, ensuring proper supporting documentation and internal approvals are maintained.

. Perform intercompany billing reconciliation by matching billed amounts, supporting documents, and intercompany balances, and follow up on discrepancies with relevant internal parties.

. Record customer receipts and ensure payments are correctly allocated to customer accounts.

. Monitor outstanding receivables and coordinate with sales personnel on follow-up actions for overdue invoices.

. Maintain an accurate accounts receivable ledger and update customer payment records promptly.

. Perform account reconciliations and resolve billing, payment, or documentation discrepancies internally or with sales personnel where required.

. Prepare AR aging reports and highlight overdue accounts, collection risks, and cash flow concerns to management.

. Liaise with sales personnel to clarify billing requests, resolve invoice-related questions, and follow up on outstanding billing or payment matters.

. Attend monthly meetings with sales personnel to discuss sales performance, collection matters, overdue accounts, and follow-up actions.

. Ensure all delivery orders are duly signed, check delivery orders for completeness, scan signed delivery orders, and maintain accurate soft copies for record-keeping and billing support.

. Prepare and maintain supporting documentation required for commission preparation, ensuring relevant billing, delivery records and customer payment records are complete and readily available.

. Support month-end closing activities, including AR schedules, reconciliations, and audit documentation.

. Ensure proper filing and documentation of invoices, receipts, credit notes, and related supporting records.

. Assist with credit control, customer credit checks, office administration duties, answering phone calls, and any other ad-hoc tasks that may be assigned from time to time.

Requirements

. Diploma or higher qualification in Accounting, Finance, Business, or a related discipline.

. At least 2 to 3 years of relevant experience in Accounts Receivable, credit control, collections, or general accounting.

. Good working knowledge of Microsoft Excel and accounting software.

. Basic understanding of Singapore accounting practices and GST requirements will be an advantage.

. Strong attention to detail, accuracy, and follow-through.

. Good communication and interpersonal skills for liaising with sales personnel, internal departments and customers.

. Able to work independently, manage deadlines, and adapt to a hands-on business environment.

. Positive attitude, willingness to learn, and strong sense of responsibility.

What We Offer

. Stable full-time role in a supportive business environment.

. Opportunity to gain broad exposure across finance operations.