Job Summary:
The Arbitration Legal Secretary provides comprehensive administrative and secretarial support to the Arbitration team, ensuring the efficient management of arbitration matters, client communications, legal documentation, and case administration. The role requires excellent organizational skills, attention to detail, confidentiality, and the ability to manage multiple deadlines in a fast-paced legal environment.
Key Responsibilities:
1. Administrative & Secretarial Support
- Provide administrative assistance to lawyers within the team
- Manage calendars, schedule meetings, and coordinate appointments
- Handle correspondence, emails, and phone calls professionally
- Maintain and organize physical and electronic filing systems
2. Client & Matter Management
- Liaise with clients
- Coordinate document submissions and follow-ups
- Support lawyers during corporate transactions, including due diligence processes
- Arrange notarization, legalization, and attestation of documents
3. Billing & Administrative Tracking
- Assist in time entry, billing, and expense tracking
- Maintain records of invoices and follow up on payments where required
4. General Support
- Assist in onboarding new clients and opening files
- Ensure confidentiality of all legal and client information
5. Legal Documentation
- Draft, format, proofread, and finalize legal correspondence and arbitration documents.
- Prepare engagement letters, powers of attorney, invoices, and administrative forms.
- Assist in preparing Statements of Claim, Statements of Defence, witness statements, expert reports, procedural applications, and hearing bundles.
- Ensure all documents comply with the applicable arbitration rules and tribunal directions.
- Compile, paginate, bookmark, and organize hearing bundles and authorities.
Qualifications & Skills:
- Bachelor's degree or diploma in administration
- 5+Years experience in a law firm
- Strong knowledge of legal documentation and processes
- Strong organizational and multitasking abilities
