Assistant Accountant - Payables

Job Purpose

To support the analysis, recording and processing of RIT's financial transactions (payables) in a timely manner in compliance with RIT's financial policies and procedures. IFRS reporting standards and tax regulations.Main Duties and Responsibilities

· Verify and record all supplier invoices to ensure accuracy of payment and compliance with agreed contract terms

· Ensure proper document management of all invoices and payments and archive historical records as per RIT policies and procedures

· Conduct monthly reconciliation (vendors and banks) of all payable transactions to ensure ledgers are maintained accurately

· Process invoices and payments to suppliers and service providers as per the agreed payment terms

· Maintain accurate records of all accounts payable transactions for the monthly book of accounts

· Ensure accurate data is input into the ERP system to enable the preparation of management reports

· Coordinate with HR and respective departments to obtain clearance for final settlement / exit payments

· Record and reconcile faculty housing and education expenses (benefits) on an annual basis

· Responsible for recording and maintaining the fixed assets register and depreciation schedule

· Record and reconcile the cash register for all student, staff and faculty immigration requirements

· Provide inputs to support the financial audit process as required to maximise the efficiency of financial processes and ensure audits are completed as per the required timeframes

· Verify and record all payable petty cash transactions as per RIT policies and procedures

· Record and reconcile timesheets (student part-time employment timesheets) across all departments on a monthly basis for accurate and timely payment

· Assist in the preparation and submission of financial reports (forecasts, budgets, variances etc) as per the required processes and timelines

· Support in the closure of monthly/quarterly trial balance and financial year-end closing budgets in co-ordination with relative parties

· Support all local financial filing requirements as per the assigned timeframes and regulatory requirements (i.e., VAT filings, external audit, tax filings, ESR filing etc.)

· Ensure compliance with all relevant (internal and external) regulations including QHSE requirements using RIT policies and procedures as appropriate

Required Minimum Qualifications

· Bachelor's degree in Finance or Accounting or a relevant field

· Minimum of two (2) years of relevant experience

· Prior experience in using an ERP (e.g. QuickBooks, Oracle, SAP, etc.)

· Proficient user of MS Office applications

· Flexible on working hours (Including weekends and evenings if needed).

· Excellent communication and interpersonal skills (verbal and written).

· Ability to represent the University in a professional manner.

APPLICATION PROCEDURE:

Please email your application to [Confidential Information] and include the following items in your application:

· Subject line must include the source, your name and position you are applying for;

(Name – Assistant Accountant, Payables)

· Cover letter detailing your technical/professional, teaching, and scholarship qualifications and achievements.

· Resume or curriculum vitae

· Contact information

Applications review will begin immediately and continue until a candidate is selected. Only shortlisted candidates will be contacted. For more information, please visit RIT Dubai website at www.dubai.rit.edu .