Assistant Event Coordinator / Project Coordinator (Events & Fabrication)

About INNOVENT

INNOVENT is a boutique experiential events and creative agency based in Dubai, delivering high-impact corporate events, exhibitions, immersive brand experiences, and permanent installations for leading regional and global brands.

We are looking for a highly organized, reliable, and detail-driven Assistant Event Coordinator to support project delivery, supplier coordination, and daily operations across multiple live projects.

Key Responsibilities

Support Project Managers and Directors across event, exhibition, and fabrication projects

Coordinate with suppliers, fabricators, and production teams (follow-ups, timelines, confirmations)

Maintain project trackers, checklists, and schedules

Assist with quotations, POs, delivery notes, and basic budget tracking

Manage emails, WhatsApp groups, and meeting follow-ups

Prepare basic decks, schedules, and internal documents

Assist during build-up, live event days, and breakdowns when required

Ensure accuracy, attention to detail, and timely communication at all times

Required Profile

min of 2 years experience in events, exhibitions, fabrication, or production

Strong understanding of UAE suppliers and event workflows

Highly organized, structured, and proactive

Excellent follow-up and coordination skills

Comfortable working under pressure and tight timelines

Strong communication skills (English required; Arabic a plus)

Proficient in Microsoft Office / Google Workspace (Excel, PPT, Docs)

Willing to learn, take ownership, and grow within the agency

What We're Looking For

• Someone calm, dependable, and detail-oriented

A doer, not just a talker

Comfortable being the engine behind the scenes

Someone who takes pride in making things run smoothly