Company Overview
Singapore Indian Chamber of Commerce is one of Singapore's oldest and most respected commercial organisations, representing the Indian business community. It promotes member development, networking, and business growth locally and globally.
Job Summary
Support the CEO and HR functions by managing recruitment, HR operations, compliance, and administrative tasks to drive organisational effectiveness and stakeholder engagement.
Responsibilities
- Manage the end-to-end recruitment process by posting jobs, screening candidates, coordinating interviews, and facilitating onboarding and offboarding including preparing employment documentation to ensure timely and effective talent acquisition
- Administer HR operations by maintaining employee records, managing leave and attendance, supporting performance reviews, coordinating training, and implementing staff welfare initiatives to enhance workforce management
- Maintain up-to-date HR policies, procedures, and documentation to ensure compliance with Singapore employment laws and mitigate legal risks
- Coordinate monthly payroll inputs and collaborate with Finance and external payroll providers to ensure timely and accurate payroll processing
- Manage the CEO's calendar, appointments, meetings, travel arrangements, and correspondence to optimize executive time and priorities
- Prepare meeting agendas, presentations, reports, and minutes, and follow up on action items to support effective decision-making and communication
- Serve as the primary liaison between the CEO and internal departments, Board Members, government agencies, members, and external stakeholders to facilitate smooth communication and collaboration
- Handle confidential information with professionalism and maintain accurate records to protect organisational integrity
- Coordinate Board, EXCO, and committee meetings, as well as organisational events, to support governance and engagement activities
- Provide administrative support to the CEO and assist with strategic projects and organisational initiatives to drive business goals
- Undertake any other duties or projects assigned by Management to support organisational objectives
Qualifications
- Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline
- 2-5 years of relevant experience in Human Resources, Executive Assistant, Personal Assistant, or a similar role
- Good knowledge of Singapore Employment Act and HR best practices
- Experience supporting senior management or C-suite executives will be an advantage
- Excellent written and verbal communication skills with strong interpersonal abilities
- Strong organisational, time management, and multitasking skills
- High level of professionalism, discretion, and ability to handle confidential information
- Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Proficiency in AI productivity tools (e.g., ChatGPT, Microsoft Copilot, Gemini) to enhance work efficiency is an added advantage
- Ability to work independently, proactively, and adapt in a fast-paced environment
- Proficiency in Hindi and Tamil is an added advantage to effectively communicate with and support a diverse stakeholder base
