Job Title: Assistant Manager - Tendering and Prequalification
Reporting to: Assistant Director - Tendering and Prequalification
Location: Dubai (full time and on-site)
Job Purpose
The job holder will support the section head and undertake tender activities to obtain maximum efficiency, quality, service and profitability for the organization.
Key Accountabilities
- Support section head with all tender development activities in coordination with the Projects team, ensuring
- smooth collaboration and timely delivery that meets strict commercial, technical, and contractual requirements.
- Provide contractual and administration support to the pre-contract team and section head, facilitating efficient drafting of SoIs, RATs and thorough JR reviews that optimize project outcomes.
- Prepare comprehensive tender review information, award recommendation reports and clearly documenting methodology, pricing, and margin contingency to enable informed decision-making and maximize profitability.
- Collaborate with the section head to deliver commercial analyses with logical risk factor pricing, and technically and commercially compelling bids, exceeding client expectations and securing valuable contracts.
- Act as the primary point of contact for all tender queries from various departments, efficiently closing PTCs and fostering seamless communication across teams.
- Coordinate closely with Risk/Legal teams, streamlining contract execution and guaranteeing legal compliance
- and project risk mitigation.
- Partner with the Estimation team/Cost consultants, securing the most cost-effective bids and ensuring strict
- adherence to project budget constraints.
- Maintain an organized log of all live tender packages for clear oversight by the section head, facilitating timely tracking and efficient project management.
- Implement a robust Quality Assurance system, meticulously verifying the accuracy and completeness of all
- documents to ensure high-quality tender submissions and minimize discrepancies.
- Adhere to all procurement policies, procedures, processes, and controls at every level, maintaining ethical
- conduct and safeguarding the organization's integrity.
- Prepare and submit periodic reports on tenders & contract awards to senior management as requested.
Job Specific Skills
- Technical knowledge and experience in Tendering, Procurement & Contract Administration in the industry Project Management skills.
- Proficiency in financial analysis, including cost estimation, budgeting, and pricing strategies and pre-contract commercial management.
- Well versed in using Tender Management software platforms that facilitate end-to-end tendering process.
- Bid strategy development and efficient contract negotiation.
- Ability to manage budgets and large-scale complex projects, including developing project plans.
- Proficiency in Microsoft Office suite- Advanced Excel skills/ Power BI tools.
- Excellent communication and negotiation skills.
- Strong analytical and problem-solving and reporting skills.
- Relationship building and networking.
- Risk Assessment and Management.
- Knowledge and experience in FIDIC Contracts Suites.
Key Performance Indicators
- Accuracy of complaint description and record timely resolution of complaints.
- 100% adherence to company policies, Processes and procedures
- Accurate and on time reports.
- Timely procurement and contract compilation.
- Supply chain engagement.
- Negotiation and procurement savings.
Key Interactions
Internal
- Internal employees and departments
- Commercial / Project Management / Finance / Development / Legal
External
- Consultants / Vendors / Contractors / Industry Peers / Bodies
Qualifications, Experience, Skills
Minimum Qualifications and Knowledge
- Bachelors / Masters degree in Quantity Surveying / Civil Engineering / Supply chain Management
- Certified Professional in Supply Management (CPSM) or Memberships from relevant professional bodies (RICS/CIArb.) - preferred
Minimum Experience
- Minimum of 4-6 years experience in procurement, tendering, and contract management
