Assistant Project Manager

Job Summary

We are seeking a highly experienced and motivated Assistant Project Manager / CRM Assistant to join our Design team in Jeddah. The ideal candidate will be a PMP®-certified Architect or Design professional with a minimum of 7 years of experience delivering architectural, interior, retail fit-out, and commercial projects. The candidate should have a strong background in full project lifecycle management, stakeholder coordination, and client relationship management, with proven experience working in Saudi Arabia or the GCC region.

Key Responsibilities

•      Manage and deliver multiple architectural, interior, retail fit-out, and commercial projects simultaneously across the Jeddah region.

•      Lead full project lifecycle from design brief, concept development, and authority approvals through to site supervision and final handover.

•      Coordinate with internal design and operations teams, mall management, contractors, suppliers, and external consultants to ensure alignment with business objectives.

•      Develop and maintain comprehensive project schedules, risk registers, and progress reports providing leadership with real-time portfolio visibility.

•      Manage and update CRM systems to track project pipelines, client interactions, and follow-ups.

•      Oversee vendor negotiations and procurement processes to optimize cost, quality, and delivery timelines.

•      Prepare BOQ, FF&E selection, specification, and procurement coordination documentation.

•      Conduct regular site inspections to verify work quality, adherence to design intent, and timely resolution of RFIs.

•      Support business development through proposal preparation and client presentations.

•      Ensure compliance with Saudi authority requirements, building codes, and brand design standards.

Qualifications & Requirements

•      Bachelor's degree in Architecture, Interior Design, or a related field.

•      PMP® certification is highly preferred; other relevant certifications (SCE, AIA, COA) are an advantage.

•      Minimum 7 years of experience in architectural project management, design consultancy, or retail/commercial fit-out projects.

•      Proven track record managing large-scale project portfolios (SAR 100M+) with multi-disciplinary teams.

•      Strong proficiency in AutoCAD, Revit (BIM), SketchUp, Lumion, and Adobe Photoshop.

•      Proficient in MS Project and MS Office Suite (Excel, Word, PowerPoint).

•      Experience in BOQ preparation, FF&E selection, sourcing, and procurement coordination.

•      Excellent written and verbal communication skills in English; Arabic proficiency is a plus.

•      Transferable Iqama or valid Saudi work authorization required.

•      Prior experience working in Saudi Arabia or GCC is mandatory.

Core Competencies

•      Project Planning, Scheduling & Risk Management.

•      Retail & Commercial Fit-out Project Delivery.

•      BIM & Design Documentation.

•      Stakeholder & Vendor Coordination.

•      Site Supervision & Quality Assurance.

•      FF&E Selection, Sourcing & Procurement Management.

•      Client Relationship Management & CRM Tools.

•      Cross-functional Team Leadership.