Assistant to CEO (EA/PA)
About Bamboo Card:Bamboo Card is a leading e-gift card distribution company, partnering with global and regional brands to deliver seamless gifting solutions. We are expanding rapidly and looking for a dynamic professional to support our leadership and office operations.
Role Overview:TheAssistant to CEO (EA/PA)will provide direct support to the CEO while ensuring smooth day-to-day office operations. This hybrid role combinesexecutive assistance, personal support, and office management, making it central to the efficient functioning of Bamboo Card.
Responsibilities:
- Manage the CEO's calendar, travel, and daily schedule.
- Prepare reports, presentations, agendas, and meeting minutes.
- Handle executive correspondence with discretion and confidentiality.
- Pre-screen legal and contractual documents (e.g., vendor agreements, service contracts, and NDAs), ensuring accuracy, completeness, and alignment with company policies before submitting for final legal or executive review.
- Act as the communication bridge between the CEO, teams, and stakeholders.
- Coordinate and manage personal appointments, travel, and errands for the CEO.
- Provide flexible support to balance personal and professional priorities.
- Oversee daily office operations and serve as the main contact for office matters.
- Liaise with building authorities and vendors to ensure compliance and smooth operations related to workspace, and parking allotment.
- Manage office supplies, resources, and overall facility requirements.
- Plan and execute office events, team activities, and engagement initiatives.
- Support HR/Operations with onboarding, inductions, and administrative needs.
- Track, monitor, and follow up on key projects and deadlines across departments.
- Provide ad-hoc support to teams such as Operations, Finance, andCustomer Excellence.
Skills and Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or Office Manager.
- Strong organizational and multitasking skills.
- Proven ability to review and pre-screen legal/contractual documents (such as vendor agreements, service contracts, and NDAs) for accuracy, completeness, and compliance with company policies before final approval.
- Excellent communication skills (written & verbal).
- High level of discretion and ability to handle sensitive information.
- Proficiency in Google Workspace.
- Familiarity with DMCC processes is an advantage.
Benefits and Perks:
- Escape to Paradise:Enjoy 22 working days of vacation leave plus bank holidays to recharge and explore your dream destinations.
- Total Wellness Package:Experience peace of mind with comprehensive Advance Medical and Dental Health Insurance coverage.
- Invest in Your Success:Unlock your potential with a generous USD 1,000 annual Professional Development allowance, empowering you to excel in your field through accredited studies.
- Bond Beyond Work:Forge lasting connections through Quarterly Team Socials, where camaraderie and fun take center stage.
- Celebratory Feasts:Join Welcome Lunches, a delightful tradition where your team gathers to celebrate new beginnings over delicious meals.
