Billing Executive

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Billing Executive will be reporting to the Billing Manager and is responsible for handling of invoice collection, communication with respective vendors/service providers and smooth coordination with internal departments in an accurate, professional, and timely manner. Meeting Inchcape's set KPIs (Data integrity, Business critical time limits, Final DA invoicing dispatch time and accuracy, achieving Local and Regional quality Objectives).

Contract: Permanent

Location: Dubai, UAE (On-Site)

Key Responsibilities:

• Responsible for the collection and uploading of invoices. Assist with other data management reports. Follow-up with vendors/terminals for sending timely invoices. Some invoices must be downloaded from the Vendor's website.
• Ensure that all revenue and service lines are raised and captured by the Operator/LPA. OPTIC must be in line with the appointment and include up-to-date data.
• Responsible for daily submission of invoices with supporting documents in OPTIC with appointment numbers to DA team for posting. Notify DA when job is ready to render.
• Assist Operations with queries and arranging NOC's from authorities.
• Build local knowledge and maintain a good relationship with all principals and vendors. Have time management skills; work quickly and effectively to resolve any issues and disputes.
• Communicate daily with team lead, the team, operations managers, ROC Managers. Liaison between the agents, DA team and vendors to ensure smooth transactions.
• Apply Port passes.

Candidate Requirements:

• Bachelor Degree or equivalent required.
• Previous experience in Shipping, Freight Forwarding.
• 2+ years related work experience.
• Knowledge of port operations and port agency services.
• Knowledge of shipping documentation, including Bills of Lading (BOL).
• Strong ability to prioritise, multitask, and manage competing priorities in a deadline-driven environment.
• Excellent organisational and time-management skills; detail-oriented and results-driven.
• Strong interpersonal skills with excellent verbal and written communication.
• Excellent customer service skills, including strong verbal and listening abilities.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.

You will receive:

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we'll help you set big goals and exceed them.
• Competitive salary package.
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.