Job Description
Job Summary
Responsible for managing billing orders and ensuring completeness, accuracy, and
consistency of all supporting documents prior to invoicing. The role acts as a
coordination point between Operations, Billing, and AR to ensure jobs are
properly documented, billable events are captured, and invoices are issued
without delay or dispute.
Job Requirements
1.1 Required Educational Level:
Minimum
Diploma in Accounting, Finance, Business Administration, Logistics, or related field
Preferred: Bachelor's Degree in Accounting, Finance, Business Administration, or Logistics Management
1.2 Required Experience
Minimum: 1 year experience in documentation, billing support, operations coordination, or accounting
Preferred: 1–2 years experience in logistics, freight forwarding, customs clearance, transportation,ops
1.3 Required Competencies & Skills
Strong understanding of logistics documentation (BL, AWB, Delivery Notes, Service Orders) , High attention to detail and document control , Ability to coordinate with multiple departments , Basic understanding of billing and revenue processes
Good MS Excel and data entry skills , Effective communication and follow-up skills.
Requirements
1.4 Other or special requirements (if any):
PRIMARY ACCOUNTABILITIES & RESPONSIBILITIES
Receive and review billing orders from Operations to ensure completeness and accuracy.
Verify supporting documents for each job (BL, AWB, delivery notes, service confirmations).
Ensure all billable services are properly captured befor invoicing.
Coordinate with Operations and Sales to obtain missing or incorrect documents.
Maintain organized records and filing of job documents.
Update billing order status and documentation trackers accurately.
Support the Billing team by providing complete and verified billing packs.
Assist in reducing billing delays and invoice disputes caused by documentation gaps.
Ensure compliance with internal SOPs and revenue assurance requirements.
Support periodic billing cycles (Billing-weekly / monthly).
Respond to internal and customer queries related to documentation.
Perform any other related tasks assigned by the Line Manager.
