JOB DESCRIPTION
Key Responsibilities
1. Financial & Administrative Coordination
- Raise payment requests and Purchase Orders (POs) in coordination with Finance.
- Follow up on approvals to ensure timely processing.
- Track invoices and monitor payment status with suppliers, agencies, and partners.
- Maintain accurate documentation and financial tracking records.
2. Campaign & Marketing Support
- Coordinate product deliveries for photoshoots, influencer collaborations, events, and marketing campaigns.
- Prepare and share campaign briefs with agencies and internal teams.
- Ensure alignment of timelines between brand, marketing, and external partners.
3. Sample & Dispatch Management
- Track dispatches, receipts, and return of samples.
- Maintain an updated tracker of product movement for shoots, events, and PR activities.
- Ensure product accountability and minimize sample loss.
4. Reporting & Communication
- Support preparation of weekly brand updates and performance reports.
- Maintain trackers related to budgets, campaigns, and supplier coordination.
- Facilitate seamless communication between Brand, Marketing, Finance, and external stakeholders.
Key Competencies
- Strong organisational and coordination skills
- Attention to detail and process accuracy
- Ability to manage multiple deadlines
- Clear communication and stakeholder management
- Basic financial and invoice tracking understanding
Desired Experience
- 24 years of experience in retail brand coordination, marketing support, or back-office operations
- Experience working with finance processes, PO systems, and supplier coordination
- Proficiency in MS Excel and reporting tools
- Experience in fashion, retail, or lifestyle brands preferred
