Position: Business Operations Manager - Pre-Production (Sports Events)
Location: Dubai
Contract: Full Time
Job Summary:
We are seeking a proactive and detail-oriented Business Operations Manager - Pre-Production (Sports Events) to support our operations Department. The ideal candidate will assist in managing multiple projects, streamlining daily operations, and ensuring the timely preparation of pitches for client RFPs. The business operations will consist of project-based leads that would require the candidate to lead, inspire and monitor.
Key Responsibilities:
- RFP & Pitch Strategy: Spearhead the operational and logistical response for high-value RFPs, translating complex client briefs into highly detailed pitch presentations, operational slide decks, and strategic dot plans/site layouts.
- Supplier Procurement & Negotiation: Source, vet, and negotiate commercial terms with core event operations suppliers (including heavy logistics, transportation, crowd management, and cleaning) to secure competitive pricing during the bidding phase.
- Entertainment & Activation Sourcing: Curate and cost diverse event activations by directly engaging with artists, DJs, performance troupes, and specialized kids entertainment vendors to build accurate, creative programming proposals.
- Financial Estimation & Budgeting: Formulate comprehensive cost breakdowns and commercial pricing models for pitch submissions, ensuring all operational and talent expenses are accurately projected to protect profit margins.
- Feasibility & Cross-Functional Alignment: Collaborate closely with creative and account teams during the pre-conception phase to run operational feasibility checks, ensuring pitched concepts are structurally sound, logistically viable, and compliant with local regulations.
Skills & Qualifications:
- 3-5 years of experience in event management, agencies and business operations
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite, project management tools
- Preferably knows keynote.
- Ability to prioritize tasks and work under tight deadlines.
- Problem-solving mindset with attention to detail.
- Ability to work independently and as part of a team.
- Wouldn't mind mobilizing/traveling for work around the region for projects
Performance Indicators (KPIs):
- Number of successful project proposals delivered on time.
- Accuracy and quality of pitch documents.
- Project turnaround time and adherence to deadlines.
- Stakeholder satisfaction and feedback.
- Efficiency improvements implemented in operational workflows.
- Number of projects managed simultaneously without quality compromise.
