Buying Coordinator

About Lifestyle:

Lifestyle is a leading retail destination, specializing in Beauty, Fashion, and Home products. Established in 1998, Lifestyle has consistently delivered a distinctive shopping experience, and an extensive selection of brands and products across colour cosmetics, perfumes, personal care, fashion accessories, home essentials, home fragrance and youth. With its chain of more than 160 retail stores spread across the GCC, coupled with a rapidly growing E-commerce platform, Lifestyle has established itself as an omnichannel destination-of-choice for Beauty and Fashion serving more than 4 million customers every year.

About the Role:

Reports to: Senior Buyer/Buyer/Assistant Buyer, Lifestyle

Direct Reports: Head of Department

Key Interactions: Retail Operations, VM, Marketing, Logistics, CP team

Key Responsibilities:

Coordination between multiple stakeholders within LS and external stakeholders like suppliers. Also responsible for doing all the data entry of all documents as required for all various modules, assist buyer in routine activities like range build up, samples arrangements, order processing and product performance

• Arranging samples from suppliers and working with buyer to present the same during range signoff
• Preparation of range signoff sheet working very closely with the buyers
• Coordinating with suppliers to arrange Performa invoice with all the required parameters
• Generating stock reports of all the territories for reviewing best sellers and slow sellers, allocations, general reviews, etc.
• Preparing sales reports and attaching photographs and formatting in standard report for buying trip.
• Maintenance of catalogues / photographs / files hard copy / scanned copy.
• Coordination with other depts like VM and Marketing and sharing information and samples about the upcoming range
• Updating of CAM sheets and working very close with Ecom team to ensure all items are live on time
• To coordinate with all the buyers on regular basis updating them the statuses of the entries made and take care of complete documentation
• Following up on shipments and ensuring it leaves on time
• Check Proforma invoices against orders placed and prepare internal memo.

Key Requirements:

• Basic qualifications: Graduate degree in any field
• 2+ years of experience preferred
• Good Excel skills
• Market Research
• Structured at work
• Proactiveness
• Attention to Detail
• Actively participate in Team activities
• Good Communication