- Job Description: Office Manager - CEO Office
Position Title: Office Manager - CEO Office - immediate Joiner
Location: UAE
Reports to: Chief Executive Officer
Role Purpose
To oversee, coordinate, and manage all administrative, operational, and office management activities for the CEO Office. This role ensures smooth day-to-day operations, high-level communication, seamless workflow, and strong executive support across departments.
Key Responsibilities
Office Management & Operations
- Oversee the daily functioning of the CEO Office ensuring efficient workflow.
- Manage office logistics, supplies, maintenance, and vendor relationships.
- Implement and improve office procedures, policies, and standards.
- Coordinate between internal departments and external stakeholders.
Executive Support
- Support the CEO Office with administrative tasks and follow-ups.
- Prepare letters, reports, memos, and presentations as required.
- Maintain confidential documents and filing systems.
- Track tasks assigned by the CEO and ensure timely completion by relevant departments.
Communication & Coordination
- Act as the administrative point of contact for senior stakeholders.
- Handle internal communications on behalf of the CEO Office.
- Schedule, plan, and coordinate internal meetings, events, and travel when needed.
Reporting & Tracking
- Monitor KPIs and prepare weekly/monthly office performance reports.
- Ensure all actions, tasks, and deadlines given by the CEO are monitored and followed up.
- Support HR and recruitment coordination when needed
Requirements
Qualifications & Skills
- Bachelor's degree in Business Administration or related field.
- Minimum 4+ years experience in office administration/office management.
- Strong organizational and multitasking skills.
- Excellent communication skills in English (Arabic is a plus).
- High level of professionalism, confidentiality, and discretion.
- Strong proficiency in MS Office (Word, Excel, PowerPoint)
Preferred Competencies
- Proactive and solutions-oriented.
- Ability to work under pressure and manage shifting priorities.
- Strong interpersonal and coordination skills
