Job Summary:
The
Chairman & CEO Office Manager is responsible for providing comprehensive administrative and strategic support to the Chairman & CEO. The role ensures the smooth operation of the office, efficient management of schedules and communications, and effective coordination of projects and initiatives. The ideal candidate is highly organized, detail-oriented, and able to work with discretion and confidentiality at all times.
Responsibilities:
- Executive Support
- Manage the Chairman & CEO's daily schedule, calendar, and priorities
- Coordinate meetings, prepare agendas, and ensure all required materials and logistics are ready
- Draft, review, and prepare official communications, reports, and correspondence
- Support execution and monitoring of projects assigned by the Chairman & CEO
- Serve as the first point of contact for internal and external stakeholders
- Office Operations
- Oversee the smooth functioning of the Chairman & CEO office
- Organize and maintain electronic and physical filing systems for easy retrieval of documents
- Ensure office resources and services meet operational needs efficiently
- Maintain confidentiality and discretion in handling sensitive information
- Stakeholder Management
- Liaise with senior management, external partners, and internal teams to coordinate schedules, meetings, and communications
- Ensure professional communication standards are maintained at all levels
- Continuous Improvement & Best Practices
- Identify opportunities to improve office workflows and administrative processes
- Support the implementation of best practices in executive office management
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field
- Proven experience as an Office Manager or Executive Assistant supporting a Chairman, CEO, or senior executive (minimum 5–7 years)
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational, planning, and time-management skills
- Excellent written and verbal communication skills in Arabic and English
- Demonstrated ability to manage multiple priorities with discretion and confidentiality
- Strong interpersonal and stakeholder management skills
- High attention to detail and ability to work under pressure
Professional Certifications (Preferred):
- Certified Administrative Professional (CAP)
- Executive Assistant or Office Management professional certifications
- Time Management and Organizational Skills certifications
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