Chief of Staff Family Office (UHNWI)
Location: Dubai, UAE
Reporting To: Principal (UHNWI Businessman)
Employment Type: Full-time, confidential appointment
Role Overview
The Chief of Staff will act as a trusted strategic partner to the Principal, overseeing the effective management of the family office and ensuring seamless coordination across personal, asset-related, and business priorities. This role requires exceptional organizational judgment, discretion, and the ability to manage complex, high-value projects involving luxury residences, yachts, private aviation, and multi-jurisdictional stakeholders.
The successful candidate will bring deep experience in family office operations, asset management, and end-to-end project execution, acting as the central point of control and accountability.
Key Responsibilities
Strategic & Executive Support
- Serve as the Principal's right hand, translating priorities into actionable plans and ensuring timely execution.
- Act as a gatekeeper and coordinator between the Principal and internal/external stakeholders.
- Prepare briefings, reports, and decision-support materials with absolute confidentiality.
Family Office & Asset Management
- Oversee day-to-day operations of the family office, ensuring efficiency, compliance, and best-in-class service.
- Manage and coordinate all aspects of luxury assets including:
- Multiple residential properties (local and international)
- Yachts (operations, crew, maintenance, refits, compliance)
- Private jets (flight operations, crew, hangarage, maintenance, regulatory compliance)
- Liaise with property managers, yacht management companies, aviation operators, legal advisors, banks, and service providers.
Project Management (Core Focus)
- Lead and deliver complex projects such as:
- Property acquisitions, renovations, and fit-outs
- Yacht purchases, refits, or new builds
- Aircraft acquisition, onboarding, or transitions
- Define scope, timelines, budgets, risks, and governance structures.
- Track milestones, manage dependencies, and ensure delivery on time and within budget.
- Proactively identify issues and drive resolution with minimal escalation.
Financial Oversight & Governance
- Work closely with finance teams to monitor budgets, operating expenses, and capital expenditures.
- Review vendor contracts, service agreements, and performance metrics.
- Ensure robust controls, approvals, and reporting standards across the family office.
Team & Stakeholder Management
- Supervise and coordinate household staff, office personnel, and third-party providers.
- Set clear expectations, standards, and accountability.
- Build strong, discreet relationships with advisors, government entities, and premium service partners.
Required Experience & Qualifications
- 10+ years of experience in a Chief of Staff, Family Office, Private Office, or Senior Operations role supporting a UHNWI or UHNW family.
- Proven experience managing high-value assets, including luxury residences, yachts, and/or private aviation.
- Demonstrated success leading complex, multi-stream projects from conception to completion.
- Strong understanding of confidentiality, discretion, and working with high-profile individuals.
- Experience operating in the Middle East (preferably UAE) is highly desirable.
Skills & Competencies
- Exceptional project management skills (formal certification such as PMP or PRINCE2 is an advantage).
- Highly organized, detail-oriented, and solutions-driven.
- Strong financial acumen and commercial judgment.
- Excellent stakeholder management and communication skills.
- Ability to operate calmly under pressure and manage competing priorities.
- High emotional intelligence, maturity, and absolute integrity.
Personal Attributes
- Discreet, loyal, and trustworthy.
- Proactive, hands-on, and execution-focused.
- Polished, professional presence with cultural sensitivity.
- Flexible mindset with availability to travel as required.
