Chief of Staff to CEO

We are a fast-growing and dynamic international company with European roots, and operations across six countries.As we continue to grow, we are looking for an Executive Operations Lead who can manage core operations functions, ensure accurate reporting, support and provide reliable insights to support business decision-making.

Requirements

Support the CEO by ensuring clarity, focus, and disciplined execution across the organization.

This role exists to enhance executive effectiveness by managing information flow, resolving cross-functional issues, and ensuring that priorities are advanced efficiently and consistently. The Chief of Staff to CEO operates as a trusted extension of the CEO, enabling high-impact initiatives to progress without distraction or delay.

The position requires strong judgment, commercial awareness, and the ability to operate confidently across diverse topics and stakeholders.

KEY RESPONSIBILITIESExecutive Support & Information Management

• Oversee inbound communications and ensure matters are appropriately assessed, prioritized, and directed

• Provide the CEO with structured, concise context on issues requiring input or decision

• Draft responses and communications aligned with executive intent and tone

• Maintain visibility across ongoing discussions and ensure continuity where required

Cross-Functional Issue Resolution

• Identify, coordinate, and resolve operational or commercial issues across teams

• Clarify ownership, expectations, and deadlines to prevent unnecessary escalation

• Work directly with department leads to progress initiatives efficiently

• Surface risks, blockers, or gaps early with clear recommendations

Priority & Initiative Oversight

• Track high-priority initiatives and ensure forward momentum

• Maintain structured action logs and follow-through discipline

• Ensure commitments made at leadership level are delivered

• Support planning and sequencing of strategic initiatives

Executive Representation & Stakeholder Alignment

• Engage confidently with internal and external stakeholders on behalf of the CEO

• Reinforce standards, timelines, and expectations across teams

• Provide professional pushback where alignment or focus is required

• Represent leadership priorities accurately and consistently

Organizational Effectiveness & Continuous Improvement

• Identify inefficiencies in communication or workflow and recommend improvements

• Support the development of clearer reporting and decision-making processes

• Contribute to a culture of accountability and execution discipline

• Adapt rapidly as business priorities evolve

WHO THIS IS FOR:

This role is suited to professionals who:

• Think commercially and exercise sound judgment

• Are comfortable operating across varied business topics

• Communicate confidently with senior stakeholders

• Can independently assess, prioritize, and act

• Thrive in fast-moving, performance-driven environments

BEHAVIOURAL EXPECTATIONS

• Operates with discretion and executive-level professionalism

• Demonstrates ownership and accountability for outcomes

• Balances independence with sound escalation judgment

• Maintains composure under pressure or ambiguity

• Approaches challenges with structured, solution-oriented thinking

REQUIRED:

• 37 years experience in strategy, operations, consulting, executive support, or similar roles

• Experience working closely with senior leadership or founders

• Strong organizational judgment and prioritization capability

• Demonstrated ability to coordinate across multiple stakeholders

• Experience operating in fast-paced or evolving environments

NICE TO HAVE:

• Experience in technology, professional services, or multi-entity organizations

• Exposure to cross-border or multi-brand business structures

• Background in operational improvement or strategic initiatives

Technical & Soft Skills

• Executive-level written and verbal communication

• Strong analytical and problem-solving capability

• High attention to detail and structured working style

• Stakeholder management without formal authority

• Ability to synthesize information quickly and accurately

• High emotional intelligence and discretion

Benefits

Kayan Technology LLC is part of a group of companies operating under the Nexus Solutions brand. At Nexus Solutions, we value each team member and believe in building high-performing teams within a collaborative, close-knit scale-up environment that encourages ownership, accountability, and long-term growth.

With European roots and operations across six countries, we have an established presence in Dubai and are now actively expanding our footprint in the region. As we grow, we are focused on strengthening our culture with people who are driven, commercially minded, and committed to building strong working relationships and a shared team spirit.

Our global team delivers a wide range of technology, operational, and consulting solutions to clients. In an increasingly complex and tightly regulated environment, our clients need more than just world-class technology, they need experienced partners who can guide them through regulatory, operational, and compliance challenges.

Why Join Us
Make an Impact: Your work will directly contribute to our organizational growth and financial health.
Collaborate Globally: Work with dynamic teams across multiple countries
Innovative Environment: We value ideas and move fast to implement improvements
Great Culture: We work hard, support each other, and enjoy what we do.

What We Offer