Job Description
Strategy
- Ensure that departmental administrative activities are executed in line with established policies, quality standards, and information security requirements.
- Monitor the department's KPIs and maintain readiness for audits, inspections, and compliance reviews, ensuring documentation is accurate and up to date.
- Coordinate HR-related formalities such as onboarding, resignations, clearances, and training records to guarantee smooth workforce transitions.
- Advise managers on updates related to HR and administrative policies, ensuring all departmental practices remain compliant and current.
Operations
- Provide support to managers in handling clerical workloads, including transcription, drafting of official letters, and participation in internal meetings.
- Supervise daily office administration, including readiness of office supplies, functioning of equipment, and maintaining a professional working environment.
- Review and approve correspondence, circulars, reports, and documentation prepared within the department before submission or distribution.
- Oversee and validate attendance records, leave requests, and related reports in time and attendance systems, ensuring accuracy and compliance with procedures.
- Maintain, verify, and update departmental records, invoices, receipts, permits, and inspection files in both digital and physical archives.
- Coordinate the scheduling of meetings, preparation of agendas, recording of minutes, and follow-up of actions to ensure effective departmental coordination.
- Track and replenish office resources, stationery, and printed materials, ensuring availability without disruption to daily operations.
- Follow up with departments and external stakeholders to secure required documentation, approvals, and information in a timely manner.
Process/Product Improvement
- Maintain and regularly update databases and tracking systems to monitor administrative records, office resources, and documentation status.
- Support the introduction and effective use of digital tools, automation systems, and knowledge management practices to improve departmental efficiency and accuracy.
- Review current clerical processes and recommend practical improvements to enhance accuracy, efficiency, and compliance with procedures.
- Ensure that any corrective actions resulting from audits, SLA reviews, or compliance checks are properly addressed and documented.
Qualifications
Job Qualifications & Requirements
Education: Bachelor's degree/Diploma in Business Administration, Office Management, Human Resources
Experience: 2+ Years in case of bachelor's degree (4+ Years in case of Diploma) in related field
Advertiser
Roads and Transport Authority
Department
Dubai Traffic & Roads CEO
Required Nationality
UAE Only
Monthly Salary
Unspecified
Schedule-Time
Full time
Job Posting
05/09/2026
Unposting Date
05/10/2026
