Job Description

Civil Engineer – Pre construction documentation

Purpose

Responsible for preparing, reviewing, coordinating, controlling, and maintaining civil engineering and project documentation throughout the project lifecycle. The role ensures that all civil documents, drawings, technical submissions, records, inspection documentation, quantity records, and as-built information are accurate, properly coordinated, updated, and submitted in accordance with project requirements, specifications, and applicable standards.

Key Responsibilities

Prepare, review, and maintain civil engineering documentation, including drawings, calculations, specifications, material submittals, method statements, ITPs, inspection requests, and technical reports.
Coordinate civil documentation with MEP, electrical, architectural, structural, ELV, HVAC, plumbing, and other disciplines.
Review IFC drawings, shop drawings, design changes, RFIs, technical queries, and site instructions to ensure proper documentation and traceability.
Maintain document registers for civil drawings, material submittals, technical submittals, RFIs, method statements, inspection documents, and approvals.
Ensure all civil documents are submitted, tracked, revised, and closed within the required timelines.
Prepare and maintain As-Built Drawings, red-line drawings, site layouts, grading plans, road profiles, drainage layouts, utility drawings, and other handover documentation.
Support the preparation and updating of civil BOQs, quantity take-offs, procurement documentation, and technical comparison sheets.
Review supplier and subcontractor documentation for compliance with project specifications and approved materials.
Coordinate responses to consultant/client comments and ensure comments are incorporated into revised submissions.
Maintain proper revision control and ensure that superseded documents are clearly identified and removed from active use.
Prepare documentation required for testing and commissioning of relevant civil systems, including inspection records, testing reports, material test certificates, and commissioning records.
Compile operation and maintenance manuals, warranties, certificates, test reports, material certificates, and other final handover documents.
Coordinate with QA/QC and construction teams to ensure that inspection and quality documentation accurately reflects site installation and completed works.
Maintain documentation for civil works including earthworks, excavation, backfilling, foundations, concrete works, structural works, roads, paving, drainage, sewerage, stormwater, potable water, irrigation, utilities, and external works.
Ensure documentation complies with project specifications, applicable SBC, ASTM, ACI, AASHTO, BS/EN, SASO, and client requirements.
Assist the Project Manager and Engineering Manager in preparing progress reports, technical reports, and documentation status reports.
Follow up with consultants, subcontractors, suppliers, and internal departments to close outstanding documentation and approvals.
Maintain organized electronic and hard-copy filing systems in accordance with the project's Document Control Procedure.

Required Qualifications

Bachelor's degree in Civil Engineering.
Minimum 3–5 years of experience in civil engineering documentation, construction, MEP, infrastructure, or project engineering.
Strong knowledge of civil engineering drawings, specifications, BOQs, and technical documentation.
Experience working with consultants, contractors, subcontractors, and suppliers.
Good understanding of construction and civil project workflows.
Knowledge of document control procedures and revision management.
1+ years of work experience with Microsoft Excel.

Technical Skills

AutoCAD
Microsoft Office, particularly Excel and Word
PDF/document management systems
Drawing and document revision control
Civil BOQ and quantity take-off
Technical submittals and material approvals
Method Statements and ITPs
RFI / TQ preparation and tracking
As-Built documentation
Inspection and testing documentation
Familiarity with BIM/Revit/Civil 3D is an advantage
Knowledge of Aconex, Procore, Autodesk Construction Cloud, or similar EDMS is an advantage

Key Competencies