We're currently working on an exciting opportunity for a Company Secretary Assistant to join a well-established, regionally active group in Dubai. Relocation support is available for expats considering a move to the UAE.
This role reports to the Group Company Secretary and provides support across the Director's Office, Group Company Secretary's Office, ensuring high-quality corporate governance and company secretarial administration across all relevant subsidiary boards and committees.
Key Responsibilities
- Support drafting and review of board/committee meeting agendas.
- Collate and distribute company reports and board/committee materials via Diligent Board Books.
- Maintain structured document libraries on Diligent Board Books with accurate filing and version control.
- Assist with statutory filings and preparation/custody of board and shareholder resolutions.
- Support migration and maintenance of corporate and director information on Diligent Entities.
- Maintain company stamp, letterhead framework, and records.
- Support issuance and maintenance of powers of attorney.
- Maintain operational templates, policies, procedures, and controls for the Company Secretary function.
- Assist with governance process improvements and ad hoc corporate projects.
Key Internal Relationships
- Director's Office, Office Services Executive
- Various Head Office Corporate Functions & Executive Assistants
Key External Relationships
- Local and regional government/regulatory bodies
- Board members (Non-Executive Directors)
- Diligent (Board Books and Entities)
Requirements
- Bachelor's degree: Chartered Governance Institute Associate preferred
- Minimum 5+ years experience as a Company Secretary Assistant
- Excellent organisational, analytical, and written communication skills
- Strong interpersonal skills and ability to maintain confidentiality
- Proficiency with Outlook, Excel, Word, PowerPoint; Board portal or legal entity management system experience preferred
What's on Offer
- Competitive package and benefits
- Relocation support for those moving to Dubai
- Exposure to group-level governance in a structured, high-quality environment
If this opportunity is of interest, please reply with your CV or let me know a suitable time to discuss.
