Contracting Specialist

Job Summary:

• Support the end-to-end administration of contracts by preparing contractual documentation, coordinating reviews and approvals, maintaining complete and accurate records, and monitoring key obligations, milestones, renewals, and close-out requirements. The role supports compliant and timely contract execution in accordance with Golf Saudi policies, approved templates, delegated authorities, and applicable requirements.

Responsibilities:

• Prepare and maintain contracts, amendments, change orders, extensions, renewals, non-disclosure agreements, and related documentation using approved templates and inputs.
• Coordinate contract review, approval, signature, and distribution workflows with Procurement, Legal, Finance, and relevant business stakeholders.
• Check contractual documentation for completeness, accuracy, required approvals, supporting documents, and alignment with approved commercial terms.
• Maintain the contracts register and repository, ensuring accurate indexing, version control, confidentiality, accessibility, and complete audit trails.
• Track contract dates, deliverables, obligations, performance securities, insurance, renewals, expirations, and close-out actions, and escalate upcoming or overdue items.
• Support the preparation of contract summaries, correspondence, notices, meeting records, and status reports for management review.
• Coordinate with contract owners and suppliers to obtain required documentation, clarify administrative matters, and follow up on outstanding actions.
• Support contract variations and claims administration by compiling records, validating documentation, and routing submissions for review and approval.
• Monitor contractor and supplier compliance with contractual requirements and maintain records of exceptions, corrective actions, and follow-ups.
• Assist with contract handover, mobilization, performance review, renewal assessment, and close-out activities.
• Support audits and governance reviews by providing complete, accurate, and traceable contract documentation.
• Handle contractual and commercial information in accordance with confidentiality, records-management, and data-protection requirements.
• Identify recurring administrative issues and recommend practical improvements to contract templates, trackers, controls, and workflows.

Role Qualifications:

Educational Background:

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Law, Finance, Engineering, or a related field.

Experience:

• 2+ years of relevant experience in contracts administration, contract management, procurement, commercial operations, or a related field.

Technical Skills:

• Contract lifecycle administration; contractual documentation and records management; contract registers and obligation tracking; review and approval coordination; change, renewal, and close-out support; commercial correspondence; reporting and data accuracy; proficiency in Microsoft Office and contract or ERP systems.

Soft Skills:

• Attention to detail, organization, analytical thinking, communication, stakeholder coordination, time management, problem solving, discretion, and commitment to quality.

Competencies:

• Customer Centricity
• Operational Excellence
• Teamwork & Communication
• Commitment & Ownership

Technical Competencies:

• Contract Lifecycle Administration
• Contract Documentation & Records Management
• Contract Compliance & Obligation Tracking
• Commercial Coordination & Correspondence
• Governance, Controls & Audit Readiness
• Contract Reporting & Data Accuracy