Role Description: The Contracts Coordinator shall support the Contracts Department by managing contract documentation, tracking contractual obligations, coordinating with internal and external stakeholders, and ensuring timely submission, review, and approval of all contract-related deliverables. The role provides administrative, commercial, and coordination support throughout precontract and postcontract stages.
Contracts Management Coordination:
- Assist in preparing draft contract agreements, schedules, terms & conditions, BOQs, and appendices prior to award.
- Ensure completeness and accuracy of contract documents, including alignment with tender requirements and approved negotiations.
- Maintain version control and coordinate internal reviews before issuance of final award documents.
- Compile contract award packages for signature and distribution.
- Adhere to organisation's Standard Operating Procedures and ensure compliance;
- Co-ordinate for Contracts management activities, and gather information (quotes, comparative statements, etc.) in coordination with other stakeholders of the projects;
- Make sure that internal team needs are met as project evolves.
- Monitor contract preparation workflow and tracking the signing off/formalization of various types of Contracts/Sub-Contracts/LOA's.
Document Management:
- Establish, Manage and enforce document management process to control and monitor all Contracts / Subcontracts / LOAs / LOIs prepared for the Company.
- Ensure all Original Contracts / Subcontracts / LOAs / LOIs are received by the Department from the Central Procurement Department and co-ordinate with document controller to file them in separate files.
- Update the status of pending Contracts / Subcontracts / LOAs/ LOIs.
Requirements:
- Min 3 to 6 years of relevant experience.
- Bachelors of Engineering or Technology (Civil/Mechanical or Electrical).
- Proven work experience as a Contracts Coordinator or similar role.
- Real estate or Construction background.
- Solid organizational skills, including multitasking and time-management.
- Basic FIDIC knowledge. Certification shall be added advantage.
- Candidate must be able to work under pressure without compromising quality, should be detail-oriented, work independently, a problem solver and a good communicator.
- Proficient in MS office (Excel)
