Job Description

1- Contract Management & System Administration
· Upload all approved contracts, amendments, variations, and related documents to the company's ERP/document management system
· Enter and maintain contract master data accurately within the system.
· Verify that all required contract documents and approvals are complete before uploading.
· Update contract information whenever changes, renewals, extensions, or amendments occur.
· Maintain organized electronic records and ensure proper document version control.
· Monitor contract expiry dates and notify concerned stakeholders of upcoming renewals or required actions.
· Ensure that contract data entered into the system matches the signed contractual documents.
2- Documentation & Record Keeping
· Maintain a comprehensive database of contracts and supporting documentation.
· Archive contracts and correspondence in accordance with company procedures.
· Retrieve contracts and supporting documents upon request from authorized personnel.
· Ensure confidentiality and security of contractual information.
3- Reporting
· Generate periodic reports related to:
- Contracts uploaded to the system.
- Expiring contracts.
- Pending contracts awaiting upload.
- Amendments and renewals.
· Support management by providing accurate contract status reports.
4- Coordination
· Coordinate with Project Teams, Procurement, Legal, Finance, and other departments to obtain required contract information and documentation.
· Follow up with relevant stakeholders regarding missing documents or approvals.
· Assist the Contracts team in administrative activities related to contract processing.
5- Compliance
· Ensure compliance with company policies, procedures, and document control requirements.
· Support internal and external audits by providing required contract records and documentation.

Identify and report any discrepancies in contract documentation or system records.