Job Description
Key Accountabilities
Contract Review & Risk Management
- Review tender documents, contracts, and commercial agreements and identify contractual risks and opportunities.
- Prepare contractual risk analyses and recommend mitigation measures.
- Participate in tender reviews and support contract negotiations when required.
- Prepare and review subcontract terms and conditions to ensure alignment with main contract obligations.
Contract Administration
- Provide contractual advice and recommendations to project management teams to support informed decision-making.
- Review, analyze, coordinate, and respond to contractual correspondence with clients, subcontractors, partners, and consultants.
- Ensure compliance with contract provisions and monitor contractual obligations throughout project execution.
- Maintain contractual records and ensure proper documentation of all communications and agreements.
Claims & Variations Management
- Review, evaluate, and respond to contractual claims submitted by clients and subcontractors.
- Identify claim events and initiate claims and counterclaims as applicable.
- Prepare contractual notices, claim statements, and supporting documentation.
- Support the preparation and substantiation of variation orders (VOs), extensions of time, and related contractual entitlements.
- Maintain and regularly update claims and variation logs.
Contract Closeout & Project Support
- Manage subcontract and main contract closeout activities, ensuring timely issuance of:- Taking Over Acceptance Certificates (TOAC)
- Final Acceptance Certificates (FAC)
- Final settlements and contractual releases
- Support contract mobilization and early-start activities, including:- Letter of Guarantees (LGs)
- Insurance policies
- Contractual submissions and deliverables
- Coordinate with project teams to ensure compliance with contractual requirements during all project phases.
Reporting & Continuous Improvement
- Prepare periodic reports on:- Payments and billings
- Contract amendments
- Claims and disputes
- Variation orders
- Contractual risks
- Financial contractual status
- Ensure all contract administration logs and reports are maintained and updated.
- Capture lessons learned and recommend improvements to contract administration and contract formation processes.
- Submit monthly progress reports on assigned activities.
- Perform other duties as assigned by management.
