Job objective
Assisting with the day-to-day operations for office by doing clerical tasks such as filing paperwork, answering phone calls, preparing documents for meetings, managing the meetings` reservations, in addition to handling travel arrangements. Responsible for providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of administrative tasks.
Key responsibility
Front Desk Tasks:
- Welcome visitors and provide general support to ensure a smooth and positive experience.
- Assess and determine visitors eligibility to meet with executives.
- Answer, screen, and direct phone calls appropriately.
- Maintain and update contact lists.
- Monitor office supplies inventory and identify replenishment needs.
- Place, track, and verify receipt of office supply orders for the corporate office.
Administrative Tasks:
- Organize and schedule appointments and meetings.
- Manage the meeting room reservation system for the GEPD corporate office.
- Draft, edit, and format documents, reports, and presentations as requested.
- Prepare and distribute official correspondence including memos, letters, forms, and reports.
- Perform daily administrative duties such as filing, typing, copying, binding, and scanning.
- Organize and maintain electronic and manual filing systems with a high level of confidentiality.
- Coordinate with the telecom service provider regarding SIM card activation and delivery for new hires.
- Oversee telecom budgeting, reporting, invoice review, and payment processing.
Travel Arrangements Tasks:
- Coordinate and arrange business travel and visits.
- Act as a point of contact for foreign visitors and organize their visit agendas.
- Assist with booking flights, transportation, hotel accommodations, and restaurant reservations.
Academic Experience Required
- Bachelor s Degree in related fields.
Professional Experience Required
Typically requires a minimum of 1-2 years of related experience in Administrative Work.
Computing Skills
Proficiency in all Microsoft Office applications.
Personal Skills
- Outstanding Verbal and Written Communication Skills.
- Excellent Time Management Skills.
- Attention to detail and Problem-Solving Skills
- Ability to Multi-task.
- Strong organizational and planning skills.
Languages
Written and spoken English and Arabic.
