About the Company
We are seeking a highly professional, polished, and proactive Front Desk Ambassador to serve as the first point of contact for our organization. This role is ideal for an individual who thrives in a fast-paced corporate environment and is passionate about delivering an exceptional front-of-house experience while providing high-level administrative and executive support.
The successful candidate will oversee front desk operations, coordinate executive schedules, manage corporate administrative services, support finance-related processes, and ensure the smooth day-to-day running of the office.
About the Role
You will play a key role in creating a welcoming and professional environment for clients, visitors, and employees while supporting the leadership team with executive coordination and corporate administration.
Key Responsibilities
Front Desk & Office Administration
- Greet and welcome visitors, clients, and employees with professionalism and exceptional customer service.
- Manage incoming telephone calls, emails, courier deliveries, and general correspondence.
- Maintain an organized reception area and ensure meeting rooms and common areas are presentable at all times.
- Coordinate office supplies, stationery, and general administrative requirements.
- Handle incoming and outgoing mail and maintain office records and filing systems.
Executive & Meeting Coordination
- Manage the CEO's calendar, appointments, and meeting schedules, ensuring efficient time management.
- Coordinate internal and external meetings, including boardroom bookings, agendas, meeting materials, and hospitality arrangements.
- Assist with travel bookings, accommodation, and itinerary coordination when required.
- Support executive communications and follow up on action items to ensure timely completion.
Corporate Services & Finance Support
- Prepare, process, and raise invoices while coordinating with the Finance team to ensure timely payment processing.
- Assist with purchase requests, vendor coordination, and procurement administration.
- Maintain corporate documentation, records, and confidential files in accordance with company policies.
- Support administrative activities related to compliance, governance, and corporate services.
- Assist with office events, employee engagement initiatives, and other administrative projects as required.
Qualifications & Experience
- Bachelor's degree in Business Administration or a related discipline.
- Minimum of 3 years of experience in a front desk, executive administration, office management, or corporate services role.
- Excellent verbal and written communication skills in English; Arabic is an advantage.
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- High level of professionalism, discretion, and confidentiality.
- Strong attention to detail with excellent problem-solving and time management abilities.
- A customer-focused mindset with exceptional interpersonal and relationship-building skills.
