Corporate Secretary

About EFI

Eastern Fortune Investments LLC (EFI) is a single-family office and investment holding group

with operations and investments across fintech, financial services, real estate, agritech, and IT.

EFI operates through a complex group of regulated and non-regulated entities across the UAE,

Switzerland, Europe, Africa, and Asia, and maintains institutional-grade governance,

compliance, and documentation standards.

Role Overview

The Corporate Secretary will be responsible for overseeing corporate governance, statutory

compliance, and legal documentation across EFI and its group entities. The role requires strong

legal drafting capabilities, rigorous attention to detail, and the ability to manage corporate

formalities across multiple jurisdictions.

This position serves as a key control function, ensuring that all corporate actions, approvals, and

transactions are properly authorized, documented, and compliant with applicable laws and

internal governance frameworks.

Key Responsibilities

Corporate Governance & Statutory Compliance

Act as Corporate Secretary for EFI and its subsidiaries, affiliates, and special purpose

vehicles.

Ensure compliance with applicable corporate laws, regulations, and governance

requirements across relevant jurisdictions

Maintain and update statutory registers, corporate records, entity charts, and governance

documentation.

Monitor and manage all statutory filings, renewals, and compliance deadlines.

Legal Documentation & Corporate Instruments

Manage, draft, review, and finalize legal and corporate documentation, including but

not limited to:

o Board and shareholder resolutions

o Written resolutions and circular resolutions

o Powers of Attorney (PoA)

o Corporate approvals, mandates, and authorizations

o Memoranda & Articles of Association (MOA/AOA) and amendments

o Share transfer documents, cap tables, and corporate restructuring documentation

Ensure all corporate documents are legally compliant, accurately drafted, properly

executed, notarized, legalized/apostilled where required, and securely archived.

Coordinate closely with external legal counsel to support transactions, restructurings,

investments, exits, and regulatory matters.

Board, Shareholder & Transaction Support

Organize and administer board meetings, committee meetings, and shareholder meetings.

Prepare agendas, board packs, minutes, and formal records of decisions.

Ensure that all corporate actions and transactions are supported by valid and enforceable

approvals.

Support the Group CEO and senior management in implementing governance approvals

for investments, disposals, financings, and strategic transactions.

Entity Management & External Coordination

Coordinate incorporations, restructurings, conversions, liquidations, and ongoing

administration of group entities.

Liaise with regulators, registrars, free zones, banks, auditors, and corporate service

providers.

Support regulatory and compliance requirements including ESR, UBO filings, KYC

documentation, and audit support.

Manage document flows for bank account openings, regulatory reviews, and third-party

due diligence.

Confidentiality & Internal Controls

Safeguard sensitive corporate, shareholder, and transactional information.

Ensure strict confidentiality and controlled access to corporate records.

Support internal governance controls and approval workflows across the group.

Qualifications & Experience

Bachelor's degree in Law (preferred), Business Administration, Finance, or a related

field.

510 years of experience in corporate secretarial, legal, or governance roles.

Strong working knowledge of UAE corporate law; exposure to Swiss, offshore, or

multi-jurisdictional structures is a strong advantage.

Experience within family offices, holding companies, investment groups, or regulated

financial institutions preferred.

Professional certifications (ICSA / CGI or equivalent) are an advantage.

Skills & Competencies

Excellent legal drafting and documentation skills.

Strong understanding of corporate governance and approval mechanics.

High level of precision, discretion, and professional judgment.

Ability to manage multiple entities, deadlines, and stakeholders.

Confident communicator with senior executives, directors, and external advisors.

Structured, proactive, and detail-oriented mindset.

What We Offer

Senior-level exposure within a global family office and investment platform.

High-trust role working closely with the Group CEO and board.

Competitive compensation aligned with experience and responsibility.

Long-term growth within an institutional and governance-driven organization