A well-established company is seeking a CrewPayroll and Admin Assistant to support its operations. This role is crucial in ensuring accurate and timely payroll processing for seafarers joining and signing off vessels. Additionally, he/she will be responsible for issuing and monitoring of all Purchase Orders (PO) related to department invoices and will support the department's documentation.
Ideal candidate has the following competencies:
- Strong knowledge base and technical skills in the Crew Payroll field.
- Computer literacy and knowledge in MS Office and Crewing payroll software or system.
- Excellent Communication skills and ability to work in teams.
- Detail oriented and organized
Qualifications:
- Bachelor's Degree or equivalent education.
- Minimum of 3-5 years of related experience and/or exposure and training in similar function and industry.
Duties and Responsibilities
General:
- Abides by company by-laws including policies and procedures and proposes changes to the above when necessary.
- Abides by the authorities granted to the position as per the delegation of authority structure and any formal changes thereto.
Crew Payroll:
- Generates Crew payroll and ensures accuracy:
- Check crew movements against records entered in the system.
- Verify sign-on & sign-off crew movements against the e-tickets to ensure data accuracy.
- Check crew salary scales against records in the system.
- Update and/ or crew new crew bank details in the system.
- Coordinate with the finance department to ensure timely remittance of crew salaries.
- Coordinate with finance and ensuring pay slip is delivered to crew monthly.
- Ensure accuracy of Manning agency crew wages
- Ensure timely issuance of PO and remittance of crew salaries.
- Monitor & follow up with the Team and crew on submitted claims for timely reimbursement.
- Prepare and arrange Cash to Master as requested in coordination with Vessels Master, -Crewing Team and Finance department and to ensure deductions from crew salaries.
- Master Cash onboard control and monitoring:
- Update and monitor cash onboard.
- Coordinate with the finance department to arrange replenishments of funds (if required).
- Create and issue all PO for crew-related invoices, in coordination with the Crewing Team.
- Provides administrative support to the crewing department related to crew payroll.
Documentation:
- Maintain files as per QSMS for crewing department.
- Compiles payroll reports for management and regulatory agencies.
- Facilitates the provision of information for internal and external audit.
- Perform any other duties related to Crew documentation as directed by Head of Crewing.
Budgets:
- Verify crew wages in accordance with the Seafarer Employment Agreement.
- Verify the vessel's monthly payroll against the monthly budget rates.
